Description
Description: Registration Secretary (High School)
Terms of Employment - Full time - 12 month employee
Reports to: School Principal
Salary: Current Secretary salary schedule
Minimum Qualifications:
- High School Diploma or general education degree (GED) required.
- Previous experience as a secretary or administrative assistant in an educational setting preferred.
- Experience with student information systems (e.g., eSchool, Infinite Campus, PowerSchool, or equivalent) preferred.
- Experience with Google Workspace (Docs, Sheets, Forms, Gmail) required.
- Strong computer, organizational, verbal, and written communication skills required.
- Experience handling confidential student records in compliance with FERPA regulations preferred.
- Experience with student enrollment, withdrawals, transfers, scheduling support, and records management preferred.
- Ability to interact professionally and courteously with students, families, staff, and community members.
- Experience with office equipment including multi-line phone systems, scanners, and copiers required.
- Ability to work independently with minimal supervision.
- Ability to prioritize tasks, meet deadlines, and manage multiple responsibilities in a fast-paced environment.
- Ability to maintain accuracy and attention to detail.
- Bilingual communication skills preferred but not required.
Essential Duties and Responsibilities:
- Serves as the primary point of contact for student registration, enrollment, transfers, withdrawals, and residency verification.
- Assists families with the registration process, including completing forms, collecting required documentation, and answering enrollment questions.
- Reviews and verifies student enrollment records for accuracy and completeness.
- Maintains accurate and confidential student cumulative files, transcripts, immunization records, and other required documents in compliance with district, state, and federal regulations.
- Inputs and updates student demographic, attendance, scheduling, and enrollment information in the student information system.
- Coordinates the records request process for incoming and outgoing students, including communication with sending/receiving schools.
- Assists with state reporting requirements related to student enrollment, attendance, and withdrawals.
- Maintains registration logs, enrollment reports, and other data as requested by administration.
- Answers phones, greets visitors, and provides assistance to students, parents, and staff in a professional and welcoming manner.
- Maintains a regular filing system and processes incoming correspondence as instructed.
- Coordinates with counselors, nurses, administrators, transportation, and other staff to ensure a smooth onboarding process for new students.
- Assists with school communication efforts related to enrollment, orientation, and student records.
- Follows district and school policies and procedures related to student records, confidentiality, and office operations.
- Provides clerical and administrative support to the school office as needed.
- Performs other duties as assigned by the Principal.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hand and /or fingers to handle or feel; reach with hands and arms; talk or hear; and taste or smell. The employee frequently is required to stand, walk and sit. The employee must occasionally lift an/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
Standard Requirements:
- Favorable Criminal Background Check and Child Abuse Registry Check for the candidate who is offered employment
- Tuberculin Test and physical
- Mandatory Direct Deposit of paycheck
Application Procedures
Interested candidates who meet the minimum qualifications may apply by completing an employment application no later than 11:59 PM on the closing date indicated above. A cover letter, resume and three letters of reference, dated within the last year, are required. Please note that incomplete application packages will not be considered.
Applicants needing special accommodations in the application process of the vacancy announcement may contact the Human Resources office at 302-857-4215.
The Capital School District is an equal opportunity employer and does not discriminate on the basis of race, color, creed, religion, gender (including pregnancy, childbirth and related medical conditions), national origin, citizenship or ancestry, age, disability, marital status, veteran status, genetic information, sexual orientation, or gender identity, against victims of domestic violence, sexual offenses, or stalking, or upon any other categories protected by federal, state, or local law. Inquiries regarding nondiscrimination policies should be directed to the Title IX, District 504 and ADA Coordinators: Capital School District, 198 Commerce Way, Dover DE 19904. Phone (302) 672-1500