Plano Independent School District

Pay Grade:  780  (Min $21.87 Daily)
Work Days:  216

• The Office Manager Head Start provides administrative assistance to the Director, and providing overall support in administration, travel arrangements, recruitment, registration and coordination for the Head Start Program.

• High school diploma or GED

• Initial TB testing as required by the Head Start performance standards prior to the first day of work
• Ongoing wellness screenings as required by the Head Start Performance Standards

• Any work related experience or additional education/training resulting in acceptable proficiency levels in the above required knowledge, skills, and abilities is an acceptable substitute for the above specified education and experience requirements

• Assists the ERSEA Clerk with planning and implementing the PISD Head Start recruitment and registration
  procedure, coordinates and oversees all student transportation arrangements and provides general office support
• Submits all purchasing requests, makes employee travel arrangements and submits travel reimbursement requests following PISD procedures
• Tracks the Head Start Budget with assistance of the Grant Fiscal Officer; Access grant funds for POs, Direct Pays, and Employee Reimbursement. Liaison with finance in maintaining Head Start Accounts
• The Office Manager is also responsible to ensure a safe and clean campus by completing work orders, tracking completion of work orders, and serving as primary contact for custodial staff
• Order basic office supplies and submit requests for repair and service of Head Start office and copy ma
• Submit requests for repair and service of Head Start office machines
• Prepare Staff Handbook, calendars, and material for training during the first week of center operation in the fall
• Maintain and distribute staff and parent calendars throughout the school year
• Develop and maintain a process for scheduling and set-up of rooms for Head Start events and activities
• Ensure that staff members are available to answer the Head Start phone and follow procedures to take and delivering messages, monitor the main Head Start door and utilize secure processes to provide for visitor access
• Schedule new students for bus transportation, and monitor transportation policies and communication with PISD
  Transportation Department
• Liaison with Head Start Secretary to place print orders, organize storage of current forms, and maintain inactive student files and general forms
• Support the director with basic word processing as available, and assist with application and registration of new children and families
• Operate the security system for the Head Start door
• Submit monthly volunteer (in kind) reports
• Annually review and revise all forms for application and registration as needed
• Follow all rules, regulations and policies of Plano ISD and Head Start; follow directives from supervisor
• Follow attendance policy as assigned by supervisor
• Perform other functions that may be assigned by the administration and/or supervisor

• Uses Computer, Copy Machine, Voice Mail Phone, Fax Machine

• Ability to communicate effectively (verbal and written); ability to operate all office equipment; maintain emotional control under stress

• Repetitive hand motions; prolonged use of computer; work with frequent interruptions. Frequent standing, stooping, bending, kneeling, pushing and pulling. Occasional lifting of up to 50 pounds.