Garfield Heights City School District
Jobs
Attendance Secretary (4A)
Description
Reports to: Principal and/or designee
Employment Status: Full-time
Status: Classified
Description: We are seeking a professional, organized, and student-focused Attendance Secretary to join our dedicated team at Garfield Heights City Schools. In this role, you will be the first point of contact for students, families, staff, and visitors, serving as a welcoming presence in the building. You will provide vital clerical and administrative support to school leadership while maintaining student records, coordinating communications, and supporting the daily operations of the main office.
Responsibilities include managing attendance and enrollment data, preparing reports and correspondence, assisting with health-related needs in the absence of the nurse, and ensuring the smooth and efficient functioning of the school office. The ideal candidate has excellent communication skills, attention to detail, and the ability to handle sensitive information with professionalism and discretion.
Essential Job Functions:
- Ensure the safety of students
- Prepare correspondence and other typing/word processing duties as directed by administrators.
- Prepare homeroom enrollment and various enrollment reports
- Prepare attendance and announcement list for staff
- Assist in the maintenance of scheduled appointments, conferences, and interviews as directed by administrators
- Maintain student and personnel folders and emergency cards via computer data base
- Maintain check in/out register
- Administer medication to students in the absence of the school nurse
- Administer first aid when necessary
- Contact parents/emergency contacts if severe student injuries
- Assume responsibility for files, records, and general office routine
- Prepare both statistical and routine reports, memoranda, bulletins, etc.
- Process new student information
- Serve as a receptionist for the attendance office
- Contact the parents of students who have not reported to school by the designated time.
- File, collate, copy, and distribute materials.
- Coordinate the issuance of student passes and the processing of absence slips.
- Prepare mailing materials.
- Maintain student DASL data for EMIS information, e.g., change of address, phone number, guardian, medical history, etc.
- Schedule and process parent conferences and paperwork
- Oversee the discipline of students who are sent to the office when no one is available
- Make contacts with the public with tact and diplomacy
- Maintain respect at all times for confidential information, e.g., custodial papers, IEPs, birth certificates, grades, medications and health restrictions, court documents, and papers
- Interact positively with staff, students, and parents
- Promote good public relations by personal appearance, attitude, and conversation
- Attend meetings and in-services as required
Other Duties and Responsibilities:
- Respond to routine questions and requests in an appropriate manner
- Prepare correspondence and other typing duties as directed
- Provide an accurate accounting for all monies received
- Assist in all areas of the school office
- Respond to routine questions and requests in an appropriate manner
- Serve as a role model for students
- Serve as a role model for students in how to conduct themselves as citizens and as responsible, intelligent human beings.
- Instill in students the belief in and practice of ethical principles and democratic values.
- Perform other duties as assigned by the Principal or Assistant Principal(s)
About You:
- High school diploma or general education degree (GED)
- 1-3 years of secretarial experience
- Proficient in computer software, Microsoft Office, and Google Suite
- Excellent verbal and written communication skills
About Our District:
The Garfield Heights City Schools collaboratively and cooperatively serve students and families of the City of Garfield Heights. Located in Cuyahoga County and bordered on the north by the City of Cleveland proper, and on all other sides by the first ring communities of Northeast Ohio. Our District proudly serves approximately 3,500 students in three Kindergarten through Grade 5 schools, one middle school, and one high school. The district also provides an award-winning Preschool program to educate the youngest students in our community at William Foster Elementary. All those who seek academic, co-curricular, student leadership, diversity, and community engagement success, can find these things and more in the Garfield Heights City Schools.
As a product of our community-based strategic planning process completed in 2021, our district’s mission is: As the heart of the community, Garfield Heights City Schools fully prepares students to pursue their dreams and give back as engaged citizens and future leaders. Our vision is: to become a premier educational institution, recognized throughout Ohio as fully preparing students to be leaders equipped with real-world skills to contribute to a global society.
The Garfield Heights City School prides itself on providing a rigorous and comprehensive pre-k through 12th-grade educational curriculum that clearly focuses on student success through college and career readiness. To that end, Garfield Heights High School offers a variety of Advanced Placement courses, including AP English, AP Government, AP American History, Honors Chemistry, Honors Calculus, Honors Physical Science, and more. While the District offers these high-level academic courses, the GHCS also proudly sends more than 225 students on an annual basis to the Cuyahoga Valley Career Center for those individuals deeply interested in learning a skilled profession or hands-on expertise in one of the trades. Middle School students have increasingly greater opportunities to prepare themselves for high school and parents are readily encouraged to be involved. Elementary School students in the GHCS also participate in such valuable literacy programs as LETRs and social/emotional initiatives as the Zones of Regulation. The GHCS places a great deal of emphasis at all levels of education on Positive Behavioral Interventions and Supports (P.B.I.S.) and each school has won awards from the State of Ohio for encouraging and promoting positive behavior.
A wide variety of co-curricular offerings are available to students of all ages in the Garfield Heights City Schools as well. Such opportunities include more than 18 varsity sports, the district’s show choir, Music Express, Marching Band, Theater, A ‘Capella Choir, National Honor Society, Student Council, Glass Ceiling, Future Engineers, and more. These co-curricular offerings are award-winning on the state, regional, and local levels. Students can expect success when they become involved in the various academic, co-curricular, and student leadership organizations in this District.
Garfield Heights City Schools is an equal opportunity employer and does not discriminate on the basis of sex, genetic information, race, color, age, religion, disabilities, military status, sexual orientation, or national origin in its programs and activities, including employment opportunities.
Application Deadline: Until position has been filled.
Apply: On-line