Administrative Assistant- Human Resource & Payroll Specialist
Job | Posted 3 years ago
Position Areas
Non-Instructional Support
Description
Lenoir City Schools
Position Title: Administrative Assistant-Human Resources/Payroll
Reports To: Business Manager
Job Goal: To ensure the smooth and efficient operation of the school system
Term of Employment: 12 Months
Responsibilities: (Include but are not limited to)
Human Resources
Payroll
Receptionist
Qualifications:
Position Title: Administrative Assistant-Human Resources/Payroll
Reports To: Business Manager
Job Goal: To ensure the smooth and efficient operation of the school system
Term of Employment: 12 Months
Responsibilities: (Include but are not limited to)
- Know and follow all school board policies.
- Ensure that all duties are completed in an accurate and timely manner.
- Effectively use school system financial management software, word processing and spreadsheet programs to perform job functions.
- Perform any and all other duties as assigned by the Business Manager.
Human Resources
- Complete background checks for new employees & monitor results.
- Assist with onboarding forms for new employees
- Monitor HR software for new substitute applications and schedule appointment for onboarding.
- Set up employment files for new substitutes.
- Enter substitutes in Frontline and notify schools.
- Monitor substitute bonuses and run report for payroll processing
- Act as back-up state health insurance preparer.
Payroll
- Act as back-up for payroll preparation.
- Assist in reconciling insurance and annuity billings to amounts deducted from payroll.
- Assist in posting leave information for employees as needed.
- Maintain files for payroll and employee information
Receptionist
- Serve visitors by greeting, welcoming, directing and announcing them appropriately.
- Answer, screen and forward any incoming telephone calls while providing basic information when needed.
- Maintain security procedures.
- Sort and distribute mail; sign for UPS and FedEx packages and distribute.
Qualifications:
- High school diploma or GED.
- Ability to interpret policies as related to job functions.
- Knowledge of software packages used by the school system.
- Possess good oral and written communication skills.
- Ability to do mathematical calculations to perform job duties.
- Competency in use of business machines.
- Ability to establish and maintain an effective working relationship with the public and other employees.
- Ability to perform any physical duties associated with this position (e.g., lifting up to 50 pounds on a regular basis, sitting for long periods of time, walking, seeing, standing for extended periods of time, etc.).
At the following locations