REPORTS TO: Assistant Business Administrator / Accountant

QUALIFICATIONS:

High school diploma required; further certifications and/or degrees preferred

Experience in Accounts Payable or related areas

Effective Communication Skills

Knowledge of Microsoft Office, Excel and Accounting Software

RESPONSIBILITIES:

• Assists the Assistant Business Administrator/Accountant in managing the district’s accounts payable operations.
• Responsible for the accounts payable system, including computer input data in accordance with generally accepted accounting principles (GAAP), or as approved for special program purposes.
• Responsible for maintaining the District’s vendor database; reviewing and entering new vendor information per their W-9.
• Process all purchase orders for the District.
• Deal with issues regarding purchaser orders from all schools and vendors, including all correspondence and telephone contacts.
• Resolves billing and statement discrepancies for the purpose of ensuring accurate accounting.
• Process invoices for payment.
• Maintain annual spreadsheets on the districts utility payments and provide information as needed.
• Responsible for purchase order processing, payment and accounts payable aspects for Community School.
• Audit all payments after each board meeting and remit payment.
• Organize and forward to vendors and schools all purchase orders received from Ed Data.
• Compile information, prepare and complete 1099’s for vendors and contractors.
• Analyze and process petty cash reimbursements. Assist in year-end closing of petty cash accounts.
• Summarize and process Aide in Lieu payments.
• Assist in auditing student activity and athletic accounts.
• Process tuition for students attending MSD schools, including calculations, invoicing and refunds.

Morris School District is a regular school district located in Morris County with 10 schools, 455 teachers and 5,178 students. Total Revenue is $161,736,000 and is trending up. Morris School District spends $26,452 per student per year on instruction.