Administrative Assistant-Less than 12 mo- Secretary/Treasurer

NORTHWEST ALLEN COUNTY SCHOOLS
 
Description
 
Position: Elementary Secretary/Treasurer
8 hours a day/ 40 weeks

Hourly Pay Range: 

 
Supervisor:  Principal
 
Primary Responsibility: Assist Principal, Students, Staff and Visitors
                                         Maintain Extracurricular Accounts
 
Duties Include:
 

1. Answer Telephone
2. Greet and Assist Students, Staff and Visitors
3. Prepare and Maintain School Calendar, Weekly Calendar, and Monthly Newsletter
4. Utilize PowerSchool, Raptor Technology, ParentSquare, Canva, and Smart Site Website
5. Schedule Facility Use
6. Prepare Classified Employee Payroll Report on Daily & Weekly basis (K-Time Sys)
7. Daily verification of Certified Absence & Subs thru Region 8
8. Reconcile Daily/Weekly Certified Employee Absence Reports
9. Schedule Classified Substitutes
10. Submit Study Trips & other duties associated with trip and chaperons
11. Order Consumable and Instructional Supplies
12. Coordinate Requests to Purchase and Purchase Orders
13. Make Daily Bank Deposits
14. Reconcile Extracurricular Accounts with Komputrol
15. Maintain Accounts Payable
16. Maintain MBA Fees Program Coordinating Device Protection Plans & Repairs
17. Prepare Year-End Reports for Extracurricular Accounts
18. Prepare Monthly & Yearly Gateway Reports
19. Follow All State Board of Accounts Rules and Regulations with ECA
20. Other duties as assigned