Secretary to the Supervisor of Buildings and Grounds

MONMOUTH COUNTY VOCATIONAL SCHOOL DISTRICT

Job Description: Secretary to Supervisor of Buildings & Grounds/Part-Time Substitute Coordinator

Nature of Position: Full-Time, 12-Month Position
July 1, 2026 Opening
Administrative Office, Freehold, NJ

Qualifications: Experience in general or school office work.
Strong analytical and communications skills.
Knowledge of automated office equipment.
Excellent word processing and secretarial skills.

Salary: $40,000.00 - $50,000.00

Benefits: Health, Dental, Prescription, Paid Leave Days, PERS, Pension

Application Deadline: June 10, 2026

Applications can be found at www.mcvsd.org
732-431-7942, ext. 3132

EQUAL OPPORTUNITY EMPLOYER M/F

Post for two weeks from receipt.

District Job Description

QUALIFICATIONS:

1. High School Diploma; secretarial training

2. Minimum experience in general or school ofiice work as determined by the Board

3. Knowledge of automated ofiice equipment, and excellent word processing and secretarial skills

4. Strong analytical, communication and human relations skills

5. Required criminal history background check and proof of U.S. citizenship or legal resident alien status
 

REPORTS TO: Supervisor of Buildings & Grounds/Assistant Superintendent of Curriculum and lnstruction
 

PERFORMANCE RESPONSIBILITIES:

1. Supervisory
Supervises the efficient workflow of the school district relative to the responsibilities of the Supervisor of Buildings and Grounds.

2. Conespondence and Reports
Supervises and assists in the preparation of all correspondence and reports emanating from the Supervisor of Buildings and Grounds office.

3. Filing
Maintains a regular filing system and processes incoming conespondence.

4. Telephone
Places and receives telephone calls, and records messages for the Supervisor of Buildings and Grounds.

5. Appointments
Maintains a schedule of appointments for the Supervisor of Buildings and Grounds and other central office administrators, district administrators and certificated staff in prioritizing and routing inquiries and requests.

6. Liaison
Acts as a liaison between the Supervisor of Buildings and Grounds and other central office administrators, district administrators and certificated stafi in prioritizing and routing inquiries and requests.

7. Preparation of Reports
Assists the Supervisor of Buildings and Grounds in preparing reports required by law, administrative code and Board policy.

8. Record Keeping
Tracks work or maintenance requests, required inspections, and other required items

9. Custodial Coverage of Buildings
Calls and schedules substitute custodians and assists with report on temporary custodial staff

10. Substitute Coordinator
a Daily Substitute Coordination - Receives requests for substitutes from principals. Daily, monitors staff absences for all buildings. Calls and schedules substitutes to ensure coverage of staff absences. Maintains a daily substitute placement log.
b. Records, Reports, and Conespondence - Maintains the active substitute list for the District. Collaborates with the central office staff to maintain physical and computerized substitute records. Prepares and submits information required for processing substitute employee payroll.

11. Other Duties
Performs other duties as may be assigned by the Supervisor of Buildings and Grounds and Assistant Superintendent of Curriculum and lnstruction.

TERMS OF EMPLOYMENT:
Twelve months. Salary to be established by the Board of Education

EVALUATION:
Performance of this job will be evaluated in accordance with the Board's policy on evaluation of non-certificated staff.