Assistant Building Secretary - Part Time

Evergreen School District Position Description

ASSISTANT BUILDING SECRETARY - PART TIME (7:45am - 12:30pm)

Evergreen School District seeks an Assistant Building Secretary to join one of the leading K-8 school districts in the state of Montana.  Evergreen’s mission is to enable students to become responsible citizens and lifelong learners by ensuring quality instruction in a nurturing environment.  The Assistant Building Secretary assists and supports the school office with a variety of duties.  This position reports directly to the Building Principal.

Preferred Minimum Qualifications:

• High school diploma minimum

• Current knowledge of modern office practices and procedures

• Working knowledge of all office equipment and basic technology skills

• Word processing 40-50 words per minute

• First Aid/CPR

Job Responsibilities:

• Perform duties of attendance clerk, clerical, typing, computer work, enroll/withdraw students

• Displays outstanding public relations promoting a kind, welcoming environment for staff, students, and visitors

• Answer  telephones, take messages and relay information, assist with mail

• Schedules school busses, coordinates substitutes as needed

• Assist in the administration of first aid and/or medication under appropriate circumstances

• Assist staff members in preparation of instructional materials

• Assist with disaster drills

• Maintain building inventories

• Assists in graduation preparation, monthly newsletter, and daily announcements as needed

Knowledge, Skills and Abilities: 

• Ability to perform clerical work

• Ability to use good written and oral communication skills

• Ability to use word processing skills and operate office equipment

• Ability to work with people and clearly communicate

• Ability to have good organizational and filing skills 

• Ability to use accuracy with numbers and bookkeeping skills

• Ability to maintain confidentiality and display good public relation skills

• Ability to be flexibility and understanding

• Ability to act with initiative and good judgment

• Ability to plan ahead and maintain accurate documentation

• Ability to multi-task

Physical Demands:

• Works inside the school building in a controlled, well-lit environment

• Requires prolonged sitting

• Constant interaction with others

• Occasional lifting of 20 pounds or less

Evaluation:

• Performance to be evaluated annually by the Building Principal

Terms of Employment:

• Hourly, Remuneration contingent upon preparation and experience

• Health insurance, leave, and retirement provided

Note:

• This job description is not an employment contract and is only a general description of the duties that are commonly assigned to this position 

• Other duties related and unrelated to the title and major and minor elements may be assigned