Payroll Secretary

Job Title:  Payroll Secretary
 
Job Objectives:  A school secretary that works in the GMSD school system has primary objectives that are to assist with greeting customers, organizing meetings, managing calendars, keeping records and executing verbal and written communications that are delegated from the administrative staff.
 
Minimum Qualifications: 

• A high school diploma or equivalent
• A minimum of three (3) years of successful clerical experience
• A minimum of three (3) years of successful bookkeeping experience
• Proficient in the use of microcomputers to include spreadsheet, database and word processing applications
• Knowledge of basic office procedures and equipment
• Strongly preferred: proficient score on bookkeeping skill test
• Ability to communicate effectively by oral and written means
• Ability to establish and maintain positive and cooperative working relationships
• Such alternatives to the above qualifications as the Superintendent may find appropriate and acceptable

 
 Responsibilities and Essential Functions: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:

• Regular and reliable on-site attendance to perform job duties, collaborate with colleagues, and serve students and stakeholders.
• Greets all visitors courteously, determines their needs, and directs them accordingly
• Performs general bookkeeping and other financial responsibilities as directed by the principal and according to the procedures of the Tennessee School Accounting Manual
• Maintains system for recording employee attendance, keeping time cards and preparing payroll worksheets
• Maintains correspondence, invoices and other records in an efficient manner
• Enters purchase requisitions and warehouse orders in a timely and efficient manner
• Types a variety of materials such as letters, reports, memos, and administrative reports
• Maintains school activity and principal's calendar
• Orders and maintains an inventory of teaching and office supplies
• Performs other duties that may be assigned by the principal.

 
Evaluation: Performance of this job will be evaluated according to procedures established by the Human Resources Department. FLSA: Non-Exempt
 
Supervisory Responsibilities:  The financial secretary will collaborate with the school principal on issues where financial processes and procedures need to be corrected by those staff members who are deficient. 
 
Working Conditions: Exposure to the following situations may range from remote to frequent based on circumstances and factors that may not be predictable. 
 
Standard office school environment
 
GMSD offers education and employment opportunities without regard to race, color, creed, national origin, religion, sex, disability, or age