Technology Secretary

Position Purpose:

To provide clerical, secretarial and administrative assistance to Technology Director and Assistant Technology Director while maintaining accurate departmental and district-wide technology inventory and supporting the broad array of services provided to the District by the Technology Department.

Essential Tasks and Responsibilities:
 

• Maintain inventory entering and exiting the Technology Department.
• Provide support to the Technology Director and Assistant Technology Director.
• Meeting incoming calls and guests.
• Purchase order and requisition management and organization.
• Ordering, shipping and receiving products.
• Follow proper safety guidelines when unpacking and moving equipment.
• Be meticulous in records keeping and documentation.
• Work independently in a fast-paced environment with minimal supervision.
• Practice and exhibit quality workmanship, excellent work ethic and pride-in-ownership in the execution of all operating and maintenance duties including the proper care of all district property.
• Create helpdesk tickets for those users unable to create their own due to technology issues.
• Assist other buildings and departments in purchasing technology equipment or projects
• Answer telephone calls and provide information and assistance to callers
• Serve as the liaison with outside organizations for the purpose of coordinating the scheduling of deliveries, activities, etc.
• Adhere to all District policies
• Perform other related tasks as assigned by the Technology Director, Assistant Director and other central office administrators as designated by the Superintendent

Note:  The above description is illustrative of tasks and responsibilities.  It is not meant to be all inclusive of every task or responsibility.

Knowledge, Skills and Abilities:
 

• Knowledge of office management procedures
• Ability to carry out instructions furnished in written or oral form
• General knowledge of state financial software.
• General knowledge of technology.
• General knowledge of Google Workspace applications (Docs, Sheets, Drive, etc.)
• Ability to be personable no matter the situation.
• Ability to translate highly technical information to non-technical personnel.
• Ability to take a logical approach to problem solving.
• Ability to work in the structure of a team atmosphere.
• Ability to use computer network systems and software applications as needed.
• Ability to organize and coordinate work and projects.
• Ability to communicate effectively with technology leadership and other district staff.
• Ability to engage in self-evaluation with regard to performance and professional growth.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to process paperwork accurately according to standardized procedures
• Ability to maintain confidentiality of information regarding students, employees and others
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work
• Ability to demonstrate ethical conduct conforming to a set of values and accepted standards
• Ability to be truthful and be seen as credible in the workplace
• Ability to be dependable and trustworthy
• Ability to organize an efficient office
• Possess strong organizational and time management skills

Qualifications: 

• Office experience preferred
• Successful completion of all background checks

Contract Days:  250

Salary:  Office/Clerical Salary Schedule