Accounting Assistant - Part Time

THE CLASSICAL ACADEMY
POSITION DESCRIPTION
 

Title: Accounting Assistant                                          Department: Finance

Date:  Updated May 7, 2026                                        FLSA Status: Non-Exempt

Work Year: 260 Day Calendar Year

Hourly Rate: $19.21
This posting is for a part time, 0.5 FTE position (20 hours per week)

GENERAL STATEMENT OF DUTIES: 
Performs responsibilities and duties related to the Accounting/Finance Department with a focus on accounts payable, accounts receivable, and back-up for purchasing and receiving coordinator. 

ORGANIZATIONAL RELATIONSHIP:
Reports to the Controller

The following statements are illustrative of the essential functions of the job and do not include other non-essential or marginal duties that may be required.  The description may not include all functions performed by incumbents in various locations.  The Classical Academy reserves the right to modify or change the duties or essential functions of this job at any time.

ESSENTIAL JOB FUNCTIONS:  

• Process invoices for payments
• Review and reconcile vendor statements
• Update and maintain vendor files
• Double check W-9s for correct information
• Assist in annual 1099 reporting
• Respond to AP inquiries from vendors and employees
• Review electronic documentation for completeness
• Receive cash, prepare deposits and deposit records
• Assist Controller with financial transparency requirements and reporting
• Assist Controller with Pcard program
• Various data entry duties
• Prepare and process routine reports
• Partner with Activities Coordinator to complete financial-related tasks
• Maintain a positive, courteous, customer service-oriented work style
• Assist in checking in and inspecting deliveries for accuracy and condition of order
• Assist in maintaining paperwork (packing/delivery slips) and marking them appropriately to maintain order history
• Assist in matching up packing/delivery slips to the receiving copy of the purchase order
• Assist in placing partial and completed purchase order paperwork in the appropriate file, determined by status
• Label boxes for delivery, assisting in the recording of incoming and outgoing orders
• General office tasks to include scanning and filing

MARGINAL JOB FUNCTIONS:

• Prepares and processes routine reports
• Performs other duties as required

MINIMUM QUALIFICATIONS

EDUCATION:

• High School Diploma or GED equivalent required

• Associate or bachelor's degree in accounting or finance preferred

EXPERIENCE:
Accounts payable or bookkeeping experience required

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of Microsoft Office software, especially Word and Excel

• Ability to learn and operate TCA's accounting software

• Ability to follow written and oral instruction and work with minimal supervision

• Ability to review payment vouchers for accuracy

• Ability to follow established procedures

• Ability to maintain confidentiality

• Ability to communicate effectively verbally and in writing

• Ability to use a 10 key

• Knowledge of Colorado state school accounting codes is beneficial

SCOPE OF INTERPERSONAL CONTACTS:

• Other departments
• Employees
• Volunteers
• Supervisors
• Auditors

WORK ENVIRONMENT:

• Work is generally performed within a standard office environment
• Required to work normal business hours

PHYSICAL DEMANDS:
The following are some of the physical demands commonly associated with this position.  They are included for informational purposes and are not all inclusive.

• Typical demands require the employee to:
  • Spend majority of work hours sitting and occasionally stand or walk while performing job duties
  • Occasionally lift burdens weighing up to 30-40 lbs.
  • Frequently use eye, hand, and finger coordination to enable the use of a computer, other office equipment, and writing utensils 

 COGNITIVE FUNCTIONS:
The following are some of the cognitive functions commonly associated with this position. They are included for informational purposes and are not all-inclusive:

The staff member may be required to analyze, communicate, compare, compile, compute, coordinate, copy, evaluate, instruct, negotiate, synthesize, reason, and use interpersonal skills.

 BENEFITS: 0.5 to 1.0 FTE:
The Classical Academy offers competitive pay and a robust total compensation package including:
MEDICAL INSURANCE: There are three options for Medical coverage, including an HSA option; as well as access to OneMedical for eligible staff members who elect a TCA Medical plan. The Classical Academy (TCA) makes a monthly contribution toward your medical premiums as an employee.

• DENTAL INSURANCE: Dental insurance is offered through Delta Dental of Colorado. TCA makes a monthly contribution toward the premium for this benefit
• LIFE INSURANCE/LTD: Employees are provided a $25,000 group term life insurance through The Standard Life Insurance Company and offers Long-term Disability coverage as well. TCA pays the full cost of group term life insurance and long-term disability benefits. Accident and hospital indemnity plans are also available to employees through The Standard, for an additional cost.
• RETIRMENT PLAN: Administered by Colorado PERA, this is a tax deferred retirement account to which you contribute 11% of your monthly earnings. TCA contributes 20.9% to the PERA pension trust fund on your behalf.
• VOLUNTARY VISION INSURANCE: EyeMed is the voluntary vision program available to TCA employees.
• WELLNESS PROGRAM: A voluntary wellness program though Orriant is offered in which employees are eligible to earn an incentive of up to $150 for participation AND achievement of wellness activity goals
• RETIREMENT OPTIONS: Employees may elect to participate in deferred income for retirement purposes: PERA Plus 401(k) through Empower
• MEDICAL and DEPENDENT CARE FLEXIBLE SPENDING ACCOUNT: This account allows employees to save money for unreimbursed medical expenses or dependent care expenses to be used within the plan year (July to June) on a tax-exempt basis.  This reduces your taxable income.
• TIME OFF COMPENSATION: An employee with 0.5 to 1.0 FTE will receive Staff Leave and Personal Leave. For positions less than 1.0 FTE, leave time will be prorated based on FTE. Our leave program is fully compliant with the Colorado Healthy Families Workplace Act.
• PRIORITY ENROLLMENT STATUS: Children of staff members 0.4 FTE and above receive priority enrollment of their child/children at The Classical Academy.
• Ongoing Professional Development Opportunities
• Staff Appreciation Meals and Events
   

Conditions of Employment:
Per the Immigration Reform and Control Act of 1986, the selected applicant shall be required to verify, within 72 hours of employment, her/his legal right to be employed in the United States.

The Classical Academy does not discriminate based on age, race, religion, national origin, disability, gender, or any other protected status in its educational programs and activities (including employment and application for employment).