Description
Job Title: Program/Department Secretary
Location: Browning Public Schools, Maintenance Department
Status: Classified, Non-Exempt (Hourly)
Starting Hourly Rate: $23.80 -- $25.41; DOE
Benefits: Retirement, Earned Sick and Annual Leave, and Health Insurance (currently paid for by BPS)
Start Date: 7/1/26 (may be adjusted for training)
Why Join Our Team?
We are looking for a friendly, organized, and dependable person to join our team. As the Program/Department Secretary, you are often the first person with whom visitors and callers interact. You will play a key role in helping our program or department run smoothly by handling paperwork, managing the office, and supporting your supervisor and coworkers.
What You Will Do (Your Key Responsibilities):
• Be the Front Desk Contact: Greet visitors, answer the phone, take messages, and direct people to the right place. You help create a welcoming environment.
• Handle Documents: Use a computer to create, edit, and print letters, forms, and reports. You will also sort incoming mail and prepare outgoing mail.
• Work with Data: Enter information into databases and spreadsheets. You may help with financial data entry and run basic reports.
• Support Meetings: Help schedule meetings, get the room ready, set up equipment, and gather materials. You may be asked to take notes (minutes) during meetings.
• Keep Things Organized: Set up and maintain filing systems (paper and digital). You will look up information for your supervisor or coworkers when needed.
• Help with Payroll & HR: Prepare personnel forms and help keep accurate payroll records by entering data into the computer system.
• Order Supplies: Keep the office stocked with the supplies it needs (paper, pens, toner, etc.). You will issue supplies to staff as needed.
• Track Budgets: Assist with basic bookkeeping and monitor budget accounts to make sure spending is on track.
• Maintain Confidentiality: You will handle sensitive information (personnel, financial, student, or legal records). You must keep this information private and secure.
• Work as a Team: Sometimes you may need to help other secretaries or clerks when they are out or busy.
Who You Will Work With:
• Supervisor: You will report to the Program/Department Administrator(s).
• Coworkers: You will work closely with other office staff, teachers, and administrators.
What We Are Looking For:
To be successful in this role, you need a mix of experience, skills, and personal qualities.
Minimum Qualifications (You Must Have):
• Education: High school diploma or equivalent (GED).
• Experience: At least 1 year of education or experience working in an office or secretarial role.
• Computer Skills:
o Comfortable using a desktop computer (Windows preferred).
o Able to use Microsoft Word (or similar) to type documents.
o Able to use spreadsheets or databases to enter and find information.
• Office Knowledge:
o Familiar with general office policies (like personnel, finance, or records rules).
o Can operate standard office equipment (copier, fax machine, printer, calculator).
• Language Skills:
o Good spelling, grammar, and punctuation.
o Good typing skills.
• People Skills:
o Good communication skills (verbal and written).
o Able to work well with others.
o Able to work without someone standing over you.
o Accurate and pays attention to details.
o Can stay focused even when the office is busy or interrupted.
Nice to Have (Desirable):
• Experience working in a school district or school office.
Work Environment:
• This job is performed in a standard office setting.
• You will sit at a desk and use a computer for much of the day.
• There will be regular interruptions from phone calls and visitors.
• We are committed to providing reasonable accommodations to qualified individuals with disabilities.
How to Apply:
• Current Employees: Submit a letter of interest along with your current resume.
• External Applicants: Complete a certified application, which can be obtained at:
Human Resources Department, Administration Building:
129 1st Avenue SE, P.O. Box 610, Browning, MT 59417
Tel: 406-338-2715, Fax: 406-201-4044
Or visit our website at www.bps.k12.mt.us
Contact: Linda Baker; lindab@bps.k12.mt.us
Work Environment:
The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.
Equal Opportunity Employer:
Browning Public Schools is an Equal Employment Opportunity Employer.
This job posting complies with the Americans with Disabilities Act (ADA) and is not an exhaustive list of duties for this position. Additional responsibilities may be assigned as necessary.