Executive Director of Operations

UPPER ARLINGTON CITY SCHOOLS 
JOB DESCRIPTION

Position: Executive Director of Operations

Reports to: Chief Operating Officer

Employment Status: Regular/Full-time 

FLSA Status: Exempt

Description:  Responsible for the oversight of building-level management and the adherence to Board of Education policy in the areas of operational responsibility (buildings and grounds, maintenance, transportation, and custodial services).

NOTE: The lists below are not ranked in order of importance

Qualifications:

• Bachelor's degree preferred
• Experience in the supervision of operations in the public school system
• Such alternatives to the above qualifications as the Superintendent and/or Board of Education may find appropriate

Required Knowledge, Skills, and Abilities:

• Ability to communicate ideas and directives clearly and effectively, both orally and in writing
• Effective active listening skills
• Organizational and problem-solving skills
• Ability to manage personnel and resources
• Basic computer competency with accounting and word processing software
• Knowledge of web-based information systems
• Knowledge of state and federal regulations applicable to the transportation of students and to the operation of student transportation vehicles
• Ability to implement and lead in-service programs

Essential Functions:

• Administer the Department of Building/Grounds, Maintenance, Transportation, and Custodian Services
• Lead, organize, manage, and supervise all maintenance, transportation, and custodial operations of the district in compliance with all applicable federal, state, and local laws and regulations, and Board of Education policies and procedures
• Recommend policies and regulations dealing with key operational areas
• Develop an operational plan for each building/operational department that outlines the tasks of and expectations for operational employees
• Establish and implement an effective summer and non-school day program of specialized operations
• Supervise a personnel management program for the Operations Department that includes a recruitment and selection process and a written evaluation process that uses the recommendations of building-level and district administrators. Recommend the continued employment, discipline, or dismissal of all transportation, custodial, and maintenance personnel
• Develop and supervise work and vacation schedules for all transportation, custodial, and maintenance personnel, including substitutes
• Provide and monitor a system of regular operational inspections to meet all federal, state, and local requirements
• Conduct regular inspections of all school facilities, vehicles, grounds, and equipment to ensure that high standards for cleanliness, attractiveness, and safety are maintained
• Analyze all accidents and regularly search for patterns in injury reports in order to establish corrective procedures to reduce the potential for future accidents or hazards
• Monitor and recommend systems and procedures to ensure the security of all operational facilities
• Establish and maintain a system of financial records, controls, and accounting procedures for the repair and maintenance of the operations
• Assist Directors in the development and recommend the Transportation, Custodial, and Maintenance budget, and then administer the approved budget
• Maintain current drawings and engineering records describing district facilities, equipment, and grounds
• Approve the specifications and recommend contractors to perform maintenance and repair services using established district procedures; supervise and inspect the work performed, and recommend payment upon satisfactory completion of the work
• Communicate regularly with the Superintendent and Chief Operating Officer, building administrators, and appropriate staff about the needs, regulations, and procedures for the effective operation of the buildings, associated services, and school maintenance, so that cooperative working relationships with building staff are encouraged and maintained.
• Develop, implement, and monitor an energy conservation program, making recommendations for efficiency and reduction in the costs of operating the facilities
• Provide and maintain an efficient and effective waste disposal system with provisions for recycling of all waste permitted by local and State regulations
• Develop and implement in-service programs and activities for staff members
• Operate electronic and other equipment needed to carry out job functions and responsibilities
• Maintain effective communications with students, staff, and parents to elicit support and to seek perceptions and ideas for the improvement of operational areas
• Research and make recommendations for improvement in the effectiveness and efficiency of the repair, maintenance, and cleaning services so that attractive, healthy, and safe facilities are provided
• Attend required meetings and serve on staff committees as appropriate
• Other duties as assigned by the Superintendent or his/her designee

Other Duties and Responsibilities:

• Ability to communicate effectively and appropriately with parents and respond to inquiries in a timely manner
• Effective conflict resolution and problem-solving skills
• Ability to respond 24/7 to emergencies and critical events
• Develop and implement a plan for preventative and ongoing equipment maintenance
• Recommend vehicle and equipment replacement schedules

Equipment Operated:

• Telephone
• Motor vehicle, truck, van, school bus
• Hand carts
• Various tools

Additional Working Conditions:

• Occasional exposure to blood, bodily fluids, and tissue
• Frequent operation of a vehicle in inclement weather conditions
• Frequently move around the workspace and travel throughout the school building
• Frequent requirement to work near moving mechanical parts
• Frequently move and position oneself as necessary to access and operate equipment
• Occasional requirement to work in high places
• Occasional exposure to outdoor weather conditions, e.g., requirement to work outdoors during all types of weather
• Occasional exposure to dangerous chemicals
• Frequent exposure to loud noises
• Frequent requirement to work beyond the regular workday
• Frequent requirement to lift, carry, push, and pull various supplies and equipment up to a maximum of 60 pounds

Employee shall remain free of any alcohol or non-prescribed controlled substance use in the workplace throughout his/her employment with the District.

The Upper Arlington City School District Board of Education does not discriminate on the basis of race, color, national origin, sex, including sexual orientation and transgender identity, disability, age, religion, military status, ancestry, genetic information, or any other legally protected category, in its program and activities, including employment opportunities. 

This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed by the incumbent. The incumbent will be required to follow the instructions and perform the duties assigned by the incumbent's supervisor and/or appointing authority.