Benefits Specialist

GRADE: G19 (Hourly Range/Step 1 - Step 8:  $26.50 - $32.68)
MINIMUM HOURLY RATE: $26.50
STANDARD HOURS PER WEEK: 40
FTE: 1.0
MONTHS PER YEAR: 12
JOB CODE: 1337
POSITION TYPE: REPLACEMENT – PERMANENT/REGULAR 
LOCATION: THORNTON, CO.

 

Adams 12 Five Star Schools is deeply committed to a community of excellence, equity, and inclusion in everything we do. We commit to eliminate the predictability of who is included in excellence and who is not. Adams 12 Five Star Schools puts students first and supports our district's mission to elevate student success for every student every day in every classroom. Candidates who can contribute to our goal are encouraged to apply and to identify their strengths in this area.

SUMMARY: Responsible for assisting, administering and maintaining leaves of absences (LOA) for district employees including determining eligibility for Family Medical Leave Act (FMLA) and district sick bank plans. Responds to employees' leave of absence and benefits questions, processes benefits transactions, inputs data into and retrieves benefits information in HRIS (Human Resources Information System). Process benefits documentation in compliance with state and federal guidelines and district contracts.  Assist with the facilitation of the annual open enrollment process.

ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

JOB TASKS DESCRIPTIONS:
1. Responsible for assisting, administering and maintaining leaves of absences for district employees. Advise employees and managers regarding leave of absence processes. Calculate eligibility regarding FMLA and Sick Leave Bank. Ensure proper documentation is received, recorded and communicated to employees and appropriate personnel. Ensure compliance with federal and state guidelines, master agreement language and other district policies.  Update HRIS to reflect accurate leave information. Communicate appropriate leave information to employees, administrators and other district stakeholders.
2. Analyze, compile and calculate all leave usage and pay including employee's accrued leave, sick leave bank and Colorado Family and Medical Leave Program (FAMLI) for employees on a leave of absence. Collaborate with HR/Payroll/Admin/Managers as needed including answering questions regarding labor, benefits and payroll calculations.
3. Perform Benefits Administration to update benefit enrollment/changes to HRIS and vendor systems. Manage and maintain employee benefit records.  Input change data in a timely manner to coincide with transmittal to vendors and district payroll calendar.
4. Provide counsel and information to employees regarding benefit related issues in accordance with State and Federal Laws, the Certified and Classified Master Agreements and the Administrative Compensation Program enabling proper and complete utilization of existing and new benefits. This includes, but is not limited to medical, dental, vision, flexible spending, retirement plans, voluntary plans, disability plans, and wellness plans.  Assist with New Hire Orientation. Educate newly hired employees on district benefit programs and options and ensuring accuracy of employee communication materials.
5. Responsible for accurate entry and processing of ACA data to ensure compliance with ACA regulations.
6. Assist with the setup and facilitation of the open enrollment process by providing excellent customer service and facilitating the open enrollment benefit fair.
7. Perform other job-related duties as assigned.


EDUCATION AND RELATED WORK EXPERIENCE:
• High school diploma or equivalent.  Bachelor's degree preferred.
• Minimum of 3 years general clerical experience, including 2 years of data base application systems.
• Human Resources or Benefits experience preferred.

LICENSES, REGISTRATIONS or CERTIFICATIONS:
•    Criminal background check required for hire.
•    CEBS, CBP or other HR/Benefits certification preferred.

APPLICATION INFORMATION: 
All applicants (current district employees and external applicants) should list any and all work experience, including current district experience, when completing the employment application.  Please include job titles and duties that you held while doing that job.  Since the Human Resource department uses the application to screen for minimum qualifications required for each job, it is important to have a complete application so you will be considered for the position you are applying for.

SALARY INFORMATION: 
All Classified positions are paid on an hourly basis.  All Newly hired classified employees are placed initially on Step 1 of the pay grade for their position. Classified employees can advance an additional 7 steps (maximum Step 8) based on their previous experience.  Final hourly placement on the Classified Salary schedule is dependent on the Grade Level for the position being posted and employees' previous work experience. "Grade" refers to position or job classification and "Step" refers to the number of work experience credit or service years. See our Classified Salary Schedulefor hourly rates. For additional compensation information, please refer to The Classified Master Agreement.

BENEFITS INFORMATION: 
Adams 12 Five Star Schools is committed to providing an environment that promotes a healthy employee population able to serve our students at the highest level. We offer a comprehensive benefits package including medical, dental, vision and life insurance as well as other programs for benefit eligible employees. The employee assistance program, voluntary life insurance through PERA, and 401(k), 403(b) & 457(b) plans are available to all employees regardless of hours worked and are available immediately (upon hire date).
To learn more about our benefits, please see our Benefits Overview.

THIS POSTING IS NOT INCLUSIVE OF THE JOB DESCRIPTION.
Rev 7/25