Secretary- Senior High School

Pay Grade:  735  (Min $16.85 per hr)
Work Days:  188
 

Primary Purpose:

•  Assist at least one associate principal with the overall operation and efficiency of their offices: one associate principal is in charge of Student Activities, UIL, Building
  maintenance (including all custodial employees), and all eligibility reports, the second associate principal is responsible for all scheduling, all teacher observations,
  student-teacher problems, teacher conference coordination, and all team leader activities. Coordinate with parents, students, team leaders, club sponsors, UIL teacher
  sponsors, outside vendors, custodial staff and all other staff.

Qualifications:
Education/Certification:

• High school diploma or equivalent
• Notary Public certification (preferred)

Special Knowledge/Skills:

• Effective organization, communication and interpersonal skills
• Ability required to follow procedures and operate machines regularly used in performing job tasks
• Willingness to execute written employment contract with Plano ISD

Experience:

• Prior experience in a public education environment

Major Responsibilities and Duties:

• Operate personal computer, utilize word processing software to support duties and responsibilities of two associate principals.
• Produce all correspondence and materials for team leader meetings.
• Prepare and maintain teacher appraisal documentation and schedule appraisal times.
• Serve as coordinator for communication and meetings between faculty, parents, students and assigned principals.
• Assist in producing accurate and timely reports for all athletic teams and weekly football statistical reports.
• Manage the logistical details (transportation, lodging, meals, etc.) for all UIL events.
• Maintain and distribute the Faculty Handbook.
• Manage the Xerox machines, fax machine, including all supplies and vendor service calls.
• Prepare and distribute calendar of all school events for all school staff.
• Organize and assist with preparations for all school dances with faculty sponsors and parent volunteers.
• Organize, supervise and motivate student assistants in support of assigned office duties and responsibilities.
• Interface with outside vendors for coordination and follow-up on major year end activities - Graduation, fundraisers, Prom and Homecoming.
• Prepare ballots and assist with all student elections (class officers, cheerleaders).
• Coordinate and follow up with faculty and building personnel to insure all reported faculty and custodial problems are resolved in a timely and effective manner.
• Follow all rules, regulations, and policies of Plano ISD and follow directives from superiors.
• Follow attendance policy as assigned by supervisor.
• Perform other functions that may be assigned by the Administration and/or supervisor.

Equipment Used:

• Computer, typewriter, printer, copier, calculator and fax machine

Working Conditions:Mental Demands:

• Reading and ability to perform basic arithmetic; work with frequent interruptions, ability to communicate effectively (verbal and written); ability to operate computer; maintain emotional control under stress

 
Physical Demands/Environmental Factors:

• Frequent standing, stooping, bending, kneeling, pushing and pulling; prolonged use of computer and repetitive hand motions; occasional lifting up to 50 pounds

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