Administrative Assistant – Activities, Athletics, and Human Resources

Description:
Administrative Assistant for Activities, Athletics, and Human Resources

Job Summary:
The role of Administrative Assistant for Activities, Athletics, and Human Resources provides comprehensive administrative support to the Director of Activities/Athletics and is responsible for coordinating key operational functions related to facility rentals, student and staff onboarding, and recognition programs. This role also serves as a liaison for managing student teaching and internship placements, ensuring a smooth and efficient process across departments.

Qualifications:

• Administrative or HR support experience, preferably in an educational or public sector setting.
• Demonstrated ability to manage multiple priorities, projects and deadlines with a high degree of accuracy.
• Proficient in Microsoft Office Suite, Google platforms, and data entry systems.
• Strong communication, organizational, and customer service skills.
• Demonstrated typing, word processing, and general office skills
• Evidence of good judgement, trustworthiness, flexibility, and emotional maturity
• Leadership capabilities and self-direction

Responsibilities:

• Provide day-to-day administrative assistance to the Director of Activities/Athletics, including scheduling, communications, and documentation support.
• Facilitate job requisitions, postings, and onboarding procedures for individuals supporting activities, athletics, and miscellaneous roles, including student teachers, non-paid interns, out-of-district coaches/sponsors, volunteers, and agency staff.
• Manage the District 211 facility rental process, including scheduling, application review, billing coordination, and communication with external and internal stakeholders.
• Coordinate and prepare materials for Board of Education recognitions of students and staff, including collecting nominations, preparing documentation, and communicating with school leaders and families.
• Oversee and coordinate the process for student teaching placements and non-paid internships, serving as the primary contact for universities, cooperating staff, and HR to ensure required documentation and clearances are completed.
• Oversee and assist in supporting the onboarding and processing of substitute teachers
• Other duties as assigned

Working Conditions:

• Frequent interruptions and shifting priorities.
• Requires sitting for extended periods, with occasional lifting of materials (up to 30 lbs).
• High level of interaction with staff and community members

Application Procedure:
Apply online https://adc.d211.org/jobs

Selection Procedure:
Skills test may be administered as part of the candidate selection process.

Salary
Exempt 1 Salary Schedules

Benefits
Benefits for exempt office workers follow the same benefit package as Support Staff Contract Benefits

Candidates may contact:
Candidates may contact Assistant Superintendent for Administrative Services, Kurt Tenopir 
at KTenopir@d211.org