Office Assistant

Position Purpose:

To provide clerical, secretarial and administrative assistance to school administrators regarding school functions and procedures, while supporting the broad array of services provided to students, parents, instructional and support employees.


Essential Tasks and Responsibilities:  
 

• Perform modern office practices
• Prepare, copy and distribute memoranda or other correspondence
• Assist in maintaining documents, files and records
• Assist in maintaining inventories of supplies and materials
• Assist visitors to the office, including students, parents, substitutes teachers, and others
• Answer telephone calls, and provide information and assistance to callers
• Distribute incoming mail appropriately; sends outgoing mail
• Evaluate situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution
• Understand, apply and use personal computers and software applications (e.g., Word, Excel, and Google electronic mail)
• Possess strong organizational and time management skills
• Adhere to all District policies
• Perform other related tasks as assigned by the building administrator and other central office administrators as designated by the Superintendent

Note:  The above description is illustrative of tasks and responsibilities.  It is not meant to be all inclusive of every task or responsibility.


Knowledge, Skills and Abilities:
 

• Ability to describe problems and work orally or in writing to supervisor as required
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work
• Ability to carry out instructions furnished in written or oral form
• Ability to process paperwork accurately according to standardized procedures
• Ability to maintain confidentiality of information regarding students, employees and others
• Ability to communicate effectively in oral and written form

Qualifications: 

• Office experience preferred
• Successful completion of all background checks

Contract Days:  180 

Salary:  Classified Office/Clerical Salary Schedule - Level I