Registrar/Administrative Assistant - Purvis Middle School

Job Title: School Registrar/Administrative Assistant
Reports to: Principal
Receives Guidance From: Principal and/or Assistant Principal and Counselor
Overtime Status: Compliant with position, salary and FLSA regulations

JOB PURPOSE:

• Handling office tasks, such as filing, generating reports
• Enrolling and withdrawing students
• Maintaining accurate records
• Checking and organizing information in the cumulative records
• Maintaining strict confidentiality of student records/information
• Input student attendance information
• Providing real-time scheduling support
• Follow the school's and district's policies and procedures to ensure the safety of all.
• Additional Office Support Descriptions:
  • Screening phone calls and routing callers to the appropriate party.
  • Greet and assist visitors with a kind and welcoming attitude
  • Maintain polite and professional communication via phone, e-mail, and mail.
  • Anticipate the needs of others in order to ensure their seamless and positive experience.
  • Carries out administrative duties such as filing, typing, copying, binding, scanning etc.

QUALIFICATIONS:

• Possesses a high school diploma or equivalent; must have computer experience and be proficient in Word Processing;
• Possesses a high level of interpersonal skills,
• Maintains district's high standards for personal appearance and dress;
• Courteous and tactful in dealing with people;
• Professional telephone manner; maintains a professional attitude and appearance at all times;
• Able to work in Windows or current computer operating system, and familiar with such programs as Google, Microsoft Excel, Access, Word, as well as SAMS and MSIS;
• Able to operate standard office equipment (i.e. copier, adding machine, fax, etc.)
• Uses appropriate grammar and syntax – verbal and written
• Must complete fingerprinting process administered by district and pass background check prior to employment;
• Must fill out the Child Abuse Registry Check Form

DUTIES AND RESPONSIBILITIES

• Protects educational process at all times
• Keeps all information relating to school situations strictly confidential
• Performs general secretarial functions such as: copying, filing, mailing, faxing, letters, typing documents/memos, delivering mail, etc.
• Answers telephone, taking and delivering messages to the appropriate people
• Updates SAMS / MSIS data on a daily basis as assigned by the PrincipaL
• Fulfills all other functions related to the school office as designated by the Principals or Assistant Principal
• Obtains substitutes for teachers for professional leave, personal leave, or illness if needed, keeping accurate attendance records regarding all such leaves of absence
• Maintain and accept responsibility for any district owned fixed asset item assigned to employee and ensure appropriate use by following district policies for acceptable use
• Undergo periodic evaluations according to state and board policy procedures
• Maintain confidentiality
• Regular, dependable, in person attendance is an essential function of this position
• Perform such other and not specifically enumerated duties as may be requested by the Board of Education, superintendent, administrator, director or established by district policy
• Read, understand, and abide by Employee Conduct Policy, all other district, state and federal policies, and procedures and protocols as established by LCSD and the Mississippi Educator Code of Conduct

SUPERVISION

Implements the established school-wide security plan

PARENTS

Communicates school and organizational goals periodically throughout the school year

COMMUNITY

Promotes the district's vision, mission, and goals within the community

PROFESSIONAL DEVELOPMENT

Participates in activities that will enhance his/her personal skills

GENERAL

• Studies and follows district policies applicable to the operation of a school as established by the Board of Education
• Supervises and maintains upkeep and cleanliness of facilities
• Follows any further rules or requirements as set forth by the Principal
• Performs any other tasks as required by the Principal

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand, walk, sit, use hands for fine manipulation, handle or feel and reach with hands and arms using equipment such as a keyboard and video display terminal. The employee is occasionally required to stoop, kneel, reach, crouch or crawl. The employee must regularly lift and move up to 35 pounds and occasionally up to 75 pounds. Specific vision abilities required by this job include close vision.   

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment is not a standard office setting; but rather encompasses the entire active school campus both inside and outside the facilities. The noise level in the work environment is usually low to moderate and occasionally high.

Note: This is not necessarily an all-inclusive or exhaustive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. The job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable.             

Terms of Employment:

Salary, days and work year as established by the Lamar County Board of Education

Evaluation:

Performance of this job will be evaluated in accordance with the provisions of the Mississippi Department of Education and the Lamar County School Board policy on Evaluation of Employees.