Operations Coordinator for the COO

Job Title: Operations Coordinator for the COO

Location: Diocese of Peoria, Spalding Pastoral Center

Reports to: Chief Operating Officer

Job Type: Full-time

About the Role

The Operations Coordinator for the Chief Operating Officer (COO) at the Catholic Diocese of Peoria, acts as a key operational assistant, facilitating day-to-day administration of Curia and supporting strategic initiatives of the COO (presently focused on efforts surrounding the Beatification of the Venerable Fulton J. Sheen).  This role requires high-level administrative expertise, discretion in handling confidential information, a commitment to the mission of the Catholic Church.  

What You Will Do

• Executive Support: Provide comprehensive administrative assistance, including managing calendars, prioritizing meetings, handling correspondence, and organizing files.
• Operations: Ensure smooth day-to-day operations for the office of the COO, maintain operational systems, improve workflow, and manage documentation.
• Liaison and Communication: Act as a central point of contact for the COO and diocesan departments with external partners. 
• Project & Initiative Management: Assist COO with special projects, strategic initiatives, and research.  Track key deliverables and follow-ups on behalf of the COO or other departments as directed.
• Meeting Preparation: Prepare agendas, briefs, presentations, and reports for Executive Team and key meetings.

What You Need

To be considered for this role, you must meet the following requirements:

• Experience: 3+ years of experience as an executive assistant, management or equivalent
• Problem Solver
• Exceptional Organizational skills with multitasking abilities
• Technically savvy with ability to learn new programs
• Proficiency with Microsoft 365 Suite

Physical and Work Requirements

• 8:30 am to 4:30 pm, M-F with occasional travel
• Ability to work flexible hours and be available outside regular business hours when needed (evenings/weekends on occasion).

Preferred Qualifications

• Bachelor's degree preferred (or equivalent experience)
• Familiarity with the Catholic Faith

What You Will Get

• Salary Range: $50,000 – $60,000 per year
• Medical, dental, prescription, and vision plans to keep you and your family healthy
• Paid Time Off: Vacation, sick leave, and holidays
• Retirement Savings: A 403(b)-retirement plan with employer matching contributions
• Long-term disability coverage
• Life Insurance

To Apply: Please submit your resume along with a brief note explaining why you thrive in high-intensity environments and what excites you about supporting a COO in a fast-paced setting.

Equal Employment Opportunity Statement

The Catholic Diocese of Peoria is committed to ensuring that all recruiting, hiring, training, promotion, compensation, and other employment-related programs are provided fairly to all persons on an equal opportunity basis.   As such, the Diocese prohibits discrimination, harassment, and/or retaliation of any kind against an applicant or employee on the basis of their actual or perceived race or traits associated with race, color, national origin, ancestry, age, sex, disability or association with a disabled person, military or veteran status, genetic information, citizenship, order of protection status, or any other applicable legally protected status or characteristic.