Administrative Assistant II - Payroll

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    Position:        Administrative Assistant II - Payroll
    Location:          Administrative Building
    Start Date:        As Soon As Possible
    Reports to:       Payroll Manager
    Work Year:       12 months

POSITION GOAL:

The Financial Secretary in payroll creates and sustains an educational environment conducive to the fulfillment of the District's Mission and Vision so that maximum positive impact on the education of children can be realized.  Financial secretaries in the Payroll Department receive and process payroll information in compliance with applicable District, State and Federal policies, procedures and regulations.  This position may also assist in developing payroll processes, workflow and office procedures and perform payroll analysis and research when applicable. 

MINIMUM REQUIREMENTS:

The requirements listed below are representative of the knowledge, skill and/or ability required:

• Experience in PHRST is preferred.
• Proficient using information systems to access, enter, update, modify and report employee information.
• Intermediate to proficient knowledge of Microsoft Office.
• Demonstrates an ability to manage competing priorities within sacrificing quality and/or accuracy.
• Demonstrates an understanding of payroll function; payroll experience highly preferred.
• Demonstrates understanding and ability to perform job related tasks.
• Acceptable Criminal Background Report and no entries on Child Abuse Registry.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

To perform the duties successfully an individual must be able to perform the essential duties and responsibilities related to the District at a consistent and high-level of performance.  Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

1. Process payroll related documents and new hire entries in PHRST for all new hires across all the classified employment groups.
2. Process payroll related documents in PHRST for all employees as changes are submitted.
3. Assist in the review and processing of payroll for all employees.
4. Responsible for managing the payroll mailbox to include informational emails, responding to inquiries, documents and communications.
5. Copy, scan, email and mail payroll documents as required.
6. Maintain an organized, professional environment.
7. Support and assist with all department aspects.
8. Manage payroll phone line.
9. Maintain payroll spreadsheets and files.
10. Handle request from the Department of Labor, Pension and PHRST
11. Assist Payroll Specialist with IPFA/PFA, sub billing, timesheet entry, transportation bid run and any additional payroll tasks.
12. Review and analyze documents, spreadsheets and entry information for accuracy and compliance with applicable laws, rules and regulations.
13. Other Duties - Shall perform other tasks and assume other responsibilities as may be assigned.
14. Regular attendance is an essential function of the position.

PHYSICAL DEMANDS: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is regularly required to use hands and/or fingers to handle, or feel; reach with hands and arms; talk or hear; and taste or smell.  The employee frequently is required to stand, walk, and sit.  The employee must occasionally lift and/or move up to 50 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

HOW TO APPLY:

Interested candidates who meet the qualifications may apply by completing an employment application athttp://applitrack.com/colonial/onlineapp no later than 11:59 pm on the closing date.   

Applicants needing special accommodations in the application process of this vacancy announcement may contact the Human Resources Division at (302)323-2712.

The Colonial School District is an equal opportunity employer and does not discriminate against employees, applicants, visitors, or others, and does not deny access to educational or other services, based on any characteristic prohibited by law.