Employee Information System Manager

Title:   Employee Information System Manager  

Reports To: Assistant Director of Human Resources

FLSA Status: Non-Exempt

Salary Range: $60,000.00-62,000.00

Qualifications:  

• Undergraduate degree; preferred, but not required, in Business Administration, Management or Human Resources
• MS Office Proficiency including Excel and Word
• Experience in a school district HR office is desirable.
• General office skills including the ability to operate a computer and an electronic database system

Core Competencies:

• Strong desire to be part of a team that puts the needs of exceptional students first
• Demonstrated organizational skills, google proficiency, and phone etiquette
• Excellent interpersonal and verbal/written communication skill
• Effective collaborative problem-solving ability and independent work ethic

Duties and Responsibilities:

1. Oversee day-to-day operations of the employee information system (HRIS/EIS), ensuring accuracy, security, and efficient performance.
2. Manage systems updates, enhancements, permissions, and user access settings.
3. Manage all employee time-off processes, annual rollover processes, and modifications to time-off records for new and existing staff as appropriate
4. Manage the Automated Substitute Placement & Absence Management system and track employee absences.
5. Manage, complete, and submit all personnel reporting to ISBE and the US DOE in an accurate and timely manner.
6. Manage, track, and report personnel information regarding employee retirements, licensed staff tenure status, and longevity.
7. Collaborate with IT to ensure system stability, data integrity, and cybersecurity compliance.
8. Enter, audit, and maintain employee data including demographics, job assignments, salary changes, certifications, and employment history.
9. Complete all employment verifications for outside agencies.
10. Generate and distribute routine and ad hoc reports for HR, payroll, finance, administration, and external agencies.
11. Maintain compliance with local, state, and federal reporting requirements.
12. Evaluate HR workflows and recommend improvements to streamline data entry, tracking, and reporting processes.
13. Develop and maintain documentation, user guides, and standard operating procedures]\
14. Support automation of HR processes to improve accuracy and efficiency.
15. Provide system training to HR staff, administrators, and supervisors on platform usage, forms, and reporting functions.
16. Troubleshoot user issues, resolve data errors, and support employees in navigating HR systems.
17. Serve as a liaison between HR, IT, payroll, and system vendors.
18. Support integration between HR systems and related platforms such as payroll, [personnel evaluation processes, policy review compliance, timekeeping, benefits administration, applicant tracking, and evaluation systems.
19. Participate in planning and rollouts of new software, modules, or system upgrades.
20. Work closely with departments to ensure accurate and consistent data flow across systems.
21. Ensure data security and confidentiality in accordance with organizational policies, FERPA/HIPAA (if applicable), and regulatory standards.
22. Support audits through accurate data retrieval, documentation, and system verification.
23. Manage all electronic personnel forms, work-flows, processes, and reporting.
24. Maintains monthly FTE report for HR department, Executive Director, and SASED Board of Directors
25. Provide back-up coverage for HR Benefits specialists as needed.
26. Research, compile, assimilate, support, and prepare accurate and organized documents, projects, presentations, and reports
27. Attend professional development opportunities and engage in ongoing education in order to support a system of learning and improvement and the overall efficiency and functioning of the organization, including staff meetings.
28. Maintain confidentiality in matters of student and staff personnel information
29. Other duties assigned by the supervisor.

Physical Demands and Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

While performing the duties of this job, the employee is regularly required to stand, walk, sit, bend, climb stairs, write, type, speak and listen.  In addition, the employee may occasionally be required to twist and reach.  Specific vision abilities required by this job include close, peripheral and distant vision.  Ability to work in an office environment, setting, standing, light lifting, filing, operate office machines and computers, communicating with staff, visitors and others.  Occasional lifting, otherwise non-demanding physical office activities.  

The noise level in the work environment ranges from quiet/moderate to loud.  The employee is frequently required to interact with other staff and visitors.  The employee is directly responsible for the safety and well-being of students.  

The statements in the job description are intended to describe the general nature and level of the work to be performed by (an) individual(s) assigned to this position.  They are not an exhaustive list of all duties and responsibilities related to the position.  This job description will be reviewed periodically as duties and responsibilities change with business necessity and School Board Policy and procedures.  Essential and marginal job functions are subject to modification.   Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

Terms of Employment:  259-day work year at compensation set by the SASED Board of Directors.  Position is eligible for flex time.

Evaluation:  Performance will be evaluated by the Chief Human Resource Officer in accordance with the SASED Board of Directors policy on evaluation.

Developed February 2026