Assistant Director of Human Resources

POSITION: Assistant Director of Human Resources
 
REPORTS TO: Director of Human Resources
 
PRIMARY FUNCTION:
 
Under general direction of the Director of Human Resources, assist in planning, directing, managing, supervising, and overseeing assigned daily activities and operations of the District’s Human Resources function including recruitment and employment, classification and compensation, performance management, training, HRIS, employee relations, and risk assessment and management; coordinates assigned activities with other departments, divisions, and outside agencies; and provides highly responsible and complex administrative support to the Director of Human Resources.
 
REPORTS TO AND EVALUATED BY:
 
The Assistant Director of Human Resources Administrator directly to and is evaluated by the Director of Human Resources, works cooperatively with the Central Administration staff members and with other district personnel to perform job responsibilities as outlined.
 
MISSION: The Chester Upland School District is committed to providing all students the opportunity to achieve excellence in the four A's: Academics, Athletics, Arts, and Activities.
 
The senior leadership team continues to build a talented and committed team to ensure all students are prepared to graduate from Chester Upland schools career and college ready!  The C.O.R.E. is the foundation of the Chester Upland School District’s vision and mission.
 
C.O.R.E.:
C- Children First: The well being and continuous learning of every child will drive decisions.
O- One Chester Upland: With dedicated community of partners, parents, students and staff, we will excel, united as One Chester Upland.
R- Reimagining: Through a mode of continuous improvement, we will apply four important levers for change, collaboration, capacity building, deepening knowledge of pedagogy, and focusing direction to improve outcomes for all.
E- Equity, Excellence, and Emotional Intelligence:  We will ensure equitable access to a quality education that includes emotional intelligence and leads to excellence across all opportunities and services.  
 
RESPONSIBILITES AND ESSENTIAL FUNCTIONS 

• Assume management responsibility for assigned Human Resources services and activities; coordinate the day-to-day operations of assigned core Human Resources functions including recruitment and selection, equal employment opportunity and diversity compliance and administration, ADA compliance, classification and compensation, personnel processing and recordkeeping, performance management and recognition, training, HRIS, employee relations and contract administration, and risk assessment and management.
• Assists in interpreting and administering provisions of all collective bargaining agreements and/or district policies/procedures relating to items such as staffing, transfers, discipline, leaves, resignations, retirements, benefits and absences.
• Identifies and participates in recruitment efforts for potential staff members including but not limited to job fairs and community outreach events.
• Assists in screening, interviewing and selection of employees in collaboration with Human Resources and other district staff.
• Reviews, prepares and delivers job offers to successful candidates.
• Assists/conducts new employee orientations in collaboration with Human Resources and other district staff to ensure a positive onboarding experience for new staff members
• Helps to develop and revise employee job descriptions.
• Ensures that staff members maintain and submit current certifications, clearances, and documentation of required trainings.
• Works with Director of Human Resources to address issues relating to staff and collective bargaining agreements.
• Reviews and submits overtime and reclassification sheets for support staff.
• Works with Human Resources and school staff on addressing coverages for staff absences.
• Authorizes and approves information for unemployment claims, employment verifications, and other documents received by the District to process for current/past employees.
• Assists in the preparation of annual department budget.
• Collaborates with Director of Human Resources to develop, implement, and maintain a position control system for all levels of staff.
• Assists in the collection, coordination and development of statistical information and other pertinent data for reporting purposes.
• Serves as backup in the absence of the Human Resources Director for tasks requiring immediate attention.
• Maintain confidentiality of personnel information.
• Develops and supports data tracking systems for the purpose of retention and recruitment.
• Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures for area of assignment; recommend appropriate service and staffing levels; allocate resources accordingly.
• Assess and monitor workload, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; recommend changes; participate in directing and implementing approved changes.
• Plan, direct, coordinate, and review the work plan for assigned functions and staff; assign work activities, projects, and programs; review and evaluate work products, methods, and procedures; meet with staff to identify and resolve problems.
• Select, train, motivate, and evaluate assigned personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.
• Participate in the development and administration of the Human Resources annual budget; participate in the forecast of funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures; implement adjustments as appropriate and necessary.
• Oversee employee data collection, analysis; and reporting; supervise the input of data to ensure its integrity and accuracy; ensure effective and efficient administration of electronic application and database systems; participate in evaluating and assessing the District’s Human Resources Information System (HRIS).
• Participate in the development of innovative and responsive labor negotiation proposals relating to classified and faculty collective bargaining.
• As assigned, direct and manage the administration of employee leaves of absence programs; ensure compliance with all federal, state, and local laws and regulations as well as District Board policies and administrative regulations; oversee the maintenance of databases including FMLA and family illness database.
• As assigned, develop and deliver training courses on a wide variety of topics in collaboration with appropriate campus and District administrators; identify training needs.
• As assigned, monitor and coordinate the reporting, maintenance, training, supervision, and coordination of the District’s risk assessment and risk management strategies and programs.
• Promote a work culture that values diversity and demonstrates the delivery of exemplary customer service, innovation, and quality services to employees and the community.
• Provide responsible staff assistance to the Director, Human Resources; conduct a variety of organizational studies, investigations, and operational studies; recommend modifications to human resources programs, policies, and procedures as appropriate; prepare and present staff reports and other necessary correspondence.
• Serve as a liaison for Human Resources to other departments, divisions, and outside agencies including staff, faculty, students, union representatives, vendors, contractors, outside educational institutions and businesses, community representatives, and governmental agencies; provide clear articulation of District personnel policies, procedures, collective bargaining agreements, and applicable laws and regulations; exchange policy and procedural information; negotiate and resolve issues.

 
Essential Job Skills

1. Must possess excellent customer service skills, including good written and verbal communication, and the ability to deal with stressful interpersonal situations in a courteous and responsible manner at all times
2. Experience with Microsoft Word, Excel, Outlook, and the ability to use these tools to be highly organized
3. Typing and multi-tasking skills
4. Problem-solving skills
5. Must be a self-starter, independent, and proactive worker

Qualifications:

• Bachelor’s degree in Public Administration, Business Administration, or related field.
• 3 years previous experience in Human Resources
• High school graduate, Bachelor’s degree preferred
• Prior experience required, preferrably in an HR environment 

UNION AFFILIATION:  Not applicable
 
APPLICATION PROCEDURE:

• Receipt of a completed application, resume and cover letter
• A minimum of three current written letters of reference from previous or current directors, principal, and supervisors
• Personal interview(s)

The information in this job description is for compliance with the Chester Upland School District Board Policy and the Americans with Disabilities Act (A.D.A.).  It is not intended to be an exhaustive list of duties, responsibilities and qualifications for the position.  The incumbent may perform or be assigned other duties.
Equal Opportunity Employer
The Chester Upland School District (CUSD) is an Equal Opportunity Employer. CUSD ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. Any individual needing assistance in making application for any opening should contact the Department of Human Resources at 610-447-5886.