Beaumont independent school district

Job Description

 

JOB TITLE:	Clerk, Special Education	CLASSIFICATION:	Nonexempt
REPORTS TO:	Principal	PAY GRADE:	PSS	2	Choose # of days worked
LOCATION:	Assigned Campus	DATE REVISED:	4/19/2017

PRIMARY PURPOSE:
Provide a variety of clerical duties to support members of the Evaluation Team (Diagnosticians; Licensed Specialists in School Psychology: and, Speech Language Pathologists).
QUALIFICATIONS:
Education/Certification:

• High school diploma or GED

Special Knowledge/Skills:

• Excellent organizational, and interpersonal skills
• Proficient communication skills
• Ability to construct effective written communications
• Use of basic office equipment

Experience:

• Proficiency in the use of Window based computer systems
• Proficiency in Microsoft Office applications
• Ability to speak Spanish preferred but not required
• Ability to meet and work with people in a positive and helpful manner

MAJOR RESPONSIBILITIES AND DUTIES:

1. Input/create student data in special education electronic data management system.
2. Provide records for special education students to other district evaluation staff via the scanning and uploading of records.
3. Submit release for information forms to doctors for students medical records (when appropriate) prior to evaluation date.
4. Communicate with principal, Evaluation Team personnel, teachers, and parents to coordinate the scheduling of IEP team meetings.
5. Schedule all IEP meetings, with planning assistance from individual evaluation team members.
6. Prepare for IEP meetings:
   • Collect needed IEP forms
   • Organize, compile, and print demographic data on all IEP forms
   • Obtain state file information for IEP meeting as needed
7. Maintain accurate rosters.
8. Monitor rosters for upcoming IEP and evaluations.
9. Copy and file reports for state eligibility folders.
10. Maintain adequate supply of forms and protocols for campus.  Obtain office supplies as needed.
11. Assist in collecting data for new/transfer students.
12. Serve as liaison between the campus and special education office personnel.
13.  Distribute and/or file all IEP forms following meetings on a weekly basis or as directed.
14.  Research information from state files.
15.  Help schedule and gather information for assessments.
16.  Log/respond to incoming telephone calls.
17.  Attend evaluation team meetings.
18.  Inform the evaluation team of parental concerns.
19.  Assist with training for newly hired special education clerks as needed.
20. Implement close of school procedures as directed.
21. Travel between assigned campuses in a timely fashion.
22. Assist in covering classes for teachers to attend IEP meetings.
23.  Communicate with Transportation to maintain updated information on each Special Education student.
24.  Maintain updated professional, district related appointments and schedules on electronic calendar systems.  Electronically share the calendar with the Director and/or designees as instructed by the Director of Special Education.
25.  Attend appropriate training sessions as directed.
26. Perform any other duties assigned.

EQUIPMENT USED:

• Computer, printer, scanner, copier, fax and calculator

WORKING CONDITIONS:
Mental Demands

• Maintain emotional control under stress
• Reading; ability to communicate effectively (verbal and written)
• Ability to operate computer
• Ability to accomplish multiple tasks in a complex environment
• Tolerance for noise and frequent interruptions

Physical Demands

• Moderate to heavy lifting and carrying, reaching above shoulder, use of fingers, repetitive hand motions; frequent bending and stooping
• Prolonged use of computer
• Assignment to multiple campuses as directed by the Director of Special Education

Environmental Demands

• Normal office environment
• Indoor temperature controlled office environment

The above statements describe the general purpose and responsibilities assigned to the job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.  This job description is not an employment agreement or contract.  The administration has the exclusive right to alter this job description at any time without notice.
 

Approved by Immediate Supervisor:	Date:
Reviewed by HR Director:	Date:
Received by Employee:	Date:

 

The Beaumont Independent School District does not discriminate on the basis of age, color, disability, national origin, race, religion, or sex in the educational programs or activities that it operates and is an equal opportunity employer.