Center Administrative Assistant

Title:                                      Center Administrative Assistant
Reports to:                            Director of Growth and Enrollment
Anticipated Start date:         July 21, 2025
 
About our Organization
Springer School and Center is a caring community supporting students diagnosed with learning disabilities and their families. Springer serves the community through four pillars: Springer Lower School & Middle School, Springer High School, Springer Diagnostic Center, and Springer Learning Center. Springer faculty and staff embrace the organization’s mission and incorporate the core values of student growth/development, staff expertise/development, partnership, communication, and stability in their daily work.
 
Position Summary
We’re in search of an Administrative Assistant to perform a wide variety of clerical and administrative support tasks to support Center programing. The ideal candidate will be able to effectively multi-task, possess strong written and oral communication skills and exhibit a high level of professionalism. The person in this role will have acute attention to detail.
 

Qualifying Skills:

· Welcoming demeanor for visitors

· Highly organized

· Handles confidential information professionally and discretely

· Strong oral and written communication skills

· Must be detail-oriented, flexible, and adept at multitasking

· Have technology skills including, but not limited to Canva, Word, Excel, and Google

· Is proficient in creating mail merges and mass mailings

· Work is sometimes completed without established procedures

Administrative Responsibilities

· Welcome, greet, and grant entrance to visitors

· Answer phone, route calls, take messages and maintain call logs

· Monitor emails for multiple accounts

· Manages room assignments for center appointments

· Manage food orders for professional meetings

· Produce certificates for Learning Center program attendees

· Work collaboratively to complete organization-wide projects

· Schedule and re-schedule appointments

· Note taker in weekly staff meetings

· Data entry

· Monitors intake paperwork for the evaluation team

· Send welcome emails and follow up emails to diagnostic evaluation clients, therapy/tutoring clients, and learning center clients

· Fax evaluations to pediatrician offices

· Manage and monitor Invoicing for Therapy, Tutoring, Diagnostic Evaluations, and Summer Programming

· Other responsibilities as needed

Program Responsibilities

· Conduct outreach to organizations and make appointments with community partners

· Prepare, proofread, maintain and update all Learning and Diagnostic Center promotional materials

· Organize and coordinate events including setup, refreshments and clean-up

· Monitor and order supplies

· Prepare and organize program materials

Key Characteristics: knowledgeable, articulate, friendly, and detail oriented.