Yorktown Central School Dist

Secretary to School Principal (Crompond) , Probationary

Job | Posted a month ago

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Employment Type

Grade Levels

Benefits

Start Date

Not Specified

Position Areas

Non-Instructional Support

Description

This position is Classified with the Westchester County Civil Services system.

To be considered for the position, a candidate must be reachable on the corresponding Civil Service List (or comparable title), have passed the recent exam for the title or hold permanent statis in the title in Westchester County.

Job Title:		Secretary to School Principal	Job Category:	Clerical Unit
Department/Group:		Civil Service
Job Description
Job Summary:Under general supervision, the incumbent executive secretarial services for an elementary, middle school, junior high or high school principal, relieving the principal of administrative details. The position requires a full range of skills in the operation of a computer to maximize equipment capability in compiling and producing correspondence, records, reports, files, etc. The position also requires the frequent use of independent judgment in the application of prescribed methods and procedures where policies have already been established. There is considerable amount of contact with the public and/or fellow employees. Supervision may be exercised over the work of lower level clerical workers. Related work as required. Minimum Qualifications: Currently hold the permanent title of Secretary to School Principal or reachable on the Westchester Civil Service List. High School Diploma or GED Five years secretarial experience, utilizing computer applications, or Secretarial or Business School degree/certificate Thorough knowledge of the responsibilities of an executive secretary Thorough knowledge of general business terminology, procedures and equipment Gook knowledge of business English, spelling and arithmetic Good knowledge of the capabilities of computer software applications to produce various formats/documents, such as correspondence, reports, tables, charts and file storage/retrieval Ability to understand and carry out complex oral and written directions Ability to compose and edit routine letters and memoranda Ability to handle administrative details independently Ability to compile data and prepare reports Ability to manipulate a standard alphanumeric keyboard at a rate of 35 words per minute Ability to operate office machines Ability to effectively use computer applications such as spreadsheets, word processing, calendar, e-mail and database software Ability to maintain complex records and files Ability to develop and maintain good working relationships with others Good judgment and discretion, dependability, tact, courtesy, and initiative. Primary Activities Composes documents (e.g., notices, correspondence, bulletins, reports, newsletter, handbooks) for principal, or other school administrators for the purpose of requesting or providing information about school and work-related matters, activities, events, etc. Maintains the daily/weekly/monthly calendar of the principal for the purpose of coordinating the scheduling of work-related appointments, activities, meetings, etc. Assists in planning and scheduling school events and activities, and maintaining calendar of school and students events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc. Maintains documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance. Prepare purchase orders for the purpose of submitting to the school district's accounting/finance office. Maintains inventories of supplies and materials for the purpose of ensuring items' availability. Assists visitors to the office, including students, parents, substitutes teachers, and others. Answers telephone calls, and provide information and assistance to callers. Distributes incoming mail appropriately; sends outgoing mail. Schedules appointments with students, parents and teaching staff or others as requested. Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution. Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction. Other duties as assigned by the Principal. *Note:* The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility. Physical/Mental Demands While performing the duties of this job, the employee: is regularly required to stand, walk, and sit. Is regularly required to read, write, speak, understand and communicate in English sufficiently to perform the essential duties of the position. Is regularly required to use hands and fingers to handle or feel objects, tools or controls and to talk and hear. Occasionally required to lift and/or push up to 25 pounds. Must have specific vision abilities for close vision, distance vision, and depth perception. Work Environment The noise level in the work environment is typical for a school environment. The incumbent continuously interacts with the public and other staff and frequently meets multiple demands from several people. Work generally performed indoors. Salary $35,000 - $70,000 annually
Last Updated By:	Human Resources		Date:	July 2025

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Yorktown Central School Dist

2285 Broad Street , Yorktown Heights, NY 10598

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Crompond School

2901 Manor Street , Yorktown Heights, NY 10598

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