Mason City Schools - Attendance Administrative Assistant Class V

Reports to: MHS Principal

Position Overview:
The Administrative Assistant for Student Attendance is responsible for overseeing and managing attendance records for students in grades 9-12. This role ensures accurate reporting, supports intervention efforts, and collaborates with staff, students, and families to promote positive attendance habits.

Key Responsibilities:

Attendance Monitoring & Reporting

• Maintain and update daily attendance records for students in grades 9-12.
• Track excused and unexcused absences, tardiness, and early dismissals.
• Generate and distribute attendance reports to school administrators and relevant staff.
• Notify parents/guardians of student absences and follow up as needed.
• Work with teachers to ensure attendance data is recorded accurately.

Intervention & Support

• Identify students with chronic absenteeism and coordinate intervention efforts.
• Communicate with parents, counselors, and administrators regarding attendance concerns.
• Assist in developing and implementing attendance improvement plans.
• Support school initiatives to promote good attendance habits among students.

Communication & Coordination

• Serve as the main point of contact for attendance-related inquiries.
• Work closely with school counselors, school mental wellness team and administrative staff to address attendance issues.
• Maintain confidentiality and comply with school policies and state regulations regarding student attendance.

Clerical & Administrative Support

• Process and verify attendance excuse notes, medical documentation, and early dismissal requests.
• Manage automated attendance call systems and notify parents of student absences.
• Maintain detailed records and documentation for state and district reporting.
• Assist with administrative tasks related to student records, enrollment, and scheduling as needed.

Qualifications & Skills:

• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in attendance tracking software or ability to learn new software
• Ability to maintain confidentiality and handle sensitive student information.
• Experience in a school setting or administrative role preferred.