2025-26 Volunteers

CCISD Volunteers:
Anyone who helps on campus during operating hours or at any school-sponsored function when the job involves the potential to be around children must register and be approved as a CCISD Volunteer. 

This includes (must register):

• any booster club member: academic, athletic, music
• chaperone's (on campus and/or field trips) 
• Guest speakers;
• PTA executive boards that meet on campus and not in the presence of campus staff
• VIPS (Volunteers in Public Schools)
• CCISD employees who volunteer outside their normal job
• CCISD students who volunteer, are observing, or are completing parcticums at another CCISD campus
• Juvenile Assessment Center Employees volunteering with the Office of Student Support Services

This DOES NOT include (does not require registration):

• Visitors;
• Parent/guardian having lunch with "own" child;
• Attendance at after-school PTA meetings and/or events;
• Attendance at carnivals and/or awards assemblies;
• Student Teachers, Field Basing, etc.

Volunteers under the age of 16:
Any volunteer under the age of 16, including CCISD students who volunteer at, are observing at, or are completing practicums at another CCISD campus, must complete the Underage Applicant Consent and Disclosure form, signed by their parent/legal guardian.

• Underage volunteers and students must still complete the online application
• Underage volunteers and students must also download the Under Age Consent and Disclosure Form
• Once the form is complete and signed by the applicant's legal parent/guardian, provide the original, signed form to CCISD Human Resources
• Approved applicants will receive an email with their Applicant ID and a copy of their Volunteer Approval Letter attached.

Guidance:

• Volunteer registrations are approved for a single school year, expiring on 06/22/2026 for the 2025-26 school year.
• All volunteers for the 2025-26 school year, must apply/reapply after 06/01/2025. The system will run a new background check at that time, and send a new approval letter.
• No Volunteers shall serve as athletic coaches and/or assist in any athletic practices or games
• No volunteer shall cover a classroom by themselves
• All volunteers or guest speakers must compelte the CCISD Volunteer Registration Process
• No volunteer or guest speaker may use the classroom to promote their own clubs or organizations without principal approval.
• No volunteer or guest speaker may take photos of students without principal approval
• Although initially screened and approved by CCISD Human Resources, each Campus Prinicipal has the final approval of Volunteers at their campus

Registration Process:

• All registrations must include the applicant's correct name, social security number, and a physical address.  
• The application system will immediately run a nation-wide background check.  Most background checks are completed within 1 business day, but may take up to 30 days in some cases.
• The complete Volunteer application will then be reviewed by CCISD Human Resources within one (1) business day.  Background issues will be referred to Police Services for clearance.  Former employees issues may be referred to Committee.
• Approved applicants will receive an email with their Applicant ID and a copy of their Volunteer Approval Letter attached.
• Approved applicant may then go to any campus with their Applicant ID and a valid photo ID (current Driver's License, State Photo ID, or active Military ID Card).
• The campus will print the District Policies and Confidentiality Agreement for the volunteer's signature, and keep on file (at the campus) with a copy of the Volunteer's Photo ID.
• The Volunteer will be issued a campus ID Badge.