Office Manager

POSITION:  Office Manager

LOCATION:  Lincoln Elementary Magnet School

JOB SUMMARY:
The Dougherty County School System is seeking an office manager to join our roster of experienced, motivated, and effective professionals. The school Office Manager serves as the central point of contact for school operations, providing administrative support to the principal, staff, students, and families. This position ensures the smooth daily operation of the school office by managing clerical functions, communication, scheduling, and records with a high level of professionalism, efficiency, and confidentiality.

MINIMUM QUALIFICATIONS:

1. Diploma in Business Office Technology or equivalent;
2. Two years of clerical experience in a school office or related setting; 
3. Experience in working with sensitive information regarding students; able to perform duties maintaining confidentiality along with a professional demeanor when interacting with parents;
4. Experience in Microsoft and Google Suites;
5. Such alternatives to the above qualifications as the Superintendent and the Board may find appropriate.

KNOWLEDGE, SKILLS AND ABILITIES:  

1. Strong communication skills, both written and verbal, with a customer service-oriented approach;
2. Excellent organizational and time management skills, with the ability to prioritize tasks effectively;
3. Ability to ensure that all records are properly updated, and maintained in an accurate and confidential manner;
4. Ability to work independently as well as part of a team, with a proactive and adaptable mindset.

PERFORMANCE RESPONSIBILITIES:

Office Administration

1. Manage day-to-day operations of the front office;
2. Greet and assist students, parents, staff, and visitors;
3. Maintain a welcoming, organized, and professional office environment;
4. Answer phones, route calls, take messages, and respond to inquiries;
5. Maintain office supplies and equipment; place orders as needed.

Communication and Coordination

1. Serve as liaison between the principal, staff, parents, and district personnel;
2. Draft and distribute school communications, notices, and newsletters;
3. Schedule meetings, appointments, and school events;
4. Maintain school calendar and coordinate logistics for events and meetings.

Records and Reporting

1. Maintain accurate student records, including attendance, enrollment, health, and emergency information;
2. Prepare reports and data for school and district use;
3. Assist with registration, withdrawals, and student transfers;
4. Ensure compliance with confidentiality and data privacy policies.

Financial and Budget Support

1. Assist with processing purchase orders, invoices, and reimbursements;
2. Maintain petty cash and school activity funds under district guidelines;
3. Track and reconcile budget expenditures as directed by the principal.

Support to Principal and Staff

1. Coordinate substitute coverage and maintain staff attendance records;
2. Provide administrative support to the principal and other staff members;
3. Performs other such duties needed or assigned by the Supervisor.

WORK/PHYSICAL REQUIREMENTS:

1. Ability to sit, stand, and walk for extended periods in an office or operations setting;
2. Capability to lift and carry materials up to 25 pounds;
3. Sufficient vision and hearing to communicate effectively, read documents, and work on a computer;
4. Ability to move between administrative offices and transportation facilities;
5. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

REPORTS TO:  Principal 

SALARY RANGE:  Competitive salary and excellent benefits package, in accordance with the DCSS Compensation Guide

APPLICATION DEADLINE:  Review of applicants will begin immediately and will continue until the position is filled.

 

 

 

About Us:
The Dougherty County School System is a leading catalyst and advocate for public education in Southwest Georgia. It's the largest school system in the second congressional district. The school district has 21 schools (13 elementary, 4 middle, 3 high schools, and 1 alternative middle/high school), 4 learning centers, and the Commodore Conyers College & Career Academy. All schools are accredited by Cognia. The DCSS offers a competitive salary and benefits package.

Dougherty County is recognized for its quail and duck hunting, fishing, the Flint River, and many cypress swamps. The County has a population of approximately 90,000. Our County has two institutions of higher education, Albany State University and Albany Technical College. Notable points of interest include the Albany Museum of Art, the Flint RiverQuarium, the Albany Civil Rights Institute, the Parks at Chehaw, Radium Springs Gardens, and Thronateeska Heritage Center, which includes the Museum of History, Wetherbee Planetarium, and the Science Discovery Center. Dougherty County is a short drive to Atlanta, the Georgia coast, as well as the Florida Gulf Coast beaches.

Important Note:
This document provides descriptive information about the above Dougherty County School System position. Work actually performed by incumbents in this position may vary. Although this document may be used for recruiting, staffing, or career planning, the information contained herein should only be used as a guideline or recommendation for the content of and qualifications for this position. The Dougherty County School System reserves the right to make changes to this document as deemed necessary without providing advance written notice.