2025-2026 Substitute Secretary for Greater Cincinnati School Districts via Sub Solutions

Substitute Secretary
Summary:  To manage the flow of office tasks to ensure their timely completion and to assist the administrative and teaching staff in the operation of an efficient and professional office and school.
 
Qualifications:   High school diploma or GED; minimum of three years related experience and/or training (formal business or secretarial training preferred); or equivalent combination of education and experience.
 
To perform this job successfully, an individual must be able to perform all aspects of the position as described below satisfactorily. The information listed below is representative of the characteristics of the position and the knowledge, skills, abilities required. This is not an exhaustive list of all duties which may be required in any given assignment.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
Essential Duties and Responsibilities:

• Greet students, staff, and parent visitors courteously and professionally.
• Assist with the attendance process.
• Maintain all office files in an orderly fashion.
• Receive telephone and fax messages for staff and deliver them consistently.
• Handle incoming and outgoing mail.
• Operate computers and all office machines as needed.
• Maintain confidentiality in sensitive matters.
• Assist in issuing communications and forms for students.
• Supervise the general demeanor of students who are present in the office and direct students who are ill to the appropriate school personnel.

 
Other Duties and Responsibilities:

• Type letters, memos, reports, programs, and evaluations, for the principal/administrator as directed.
• Maintain accounts, process purchase orders, and follow through on receiving and distributing supplies.
• Process all student directory, grade information, enrollment/withdrawals, and demographic information.
• Perform other duties or assignments as directed by the immediate supervisor or building administration.

 
Evaluation:  Building administrator(s) will evaluate performance on the ability and effectiveness in carrying out the above-listed responsibilities.