Student Information System and Data Specialist

GENERAL FUNCTION

The Student Information System & Data Specialist will be responsible for maintaining student electronic records and files; facilitating the enrollment and registration of students into the District; state and federal reporting, and providing clerical support.

DUTIES AND RESPONSIBILITIES

A. Student Data and Set-up

• Manage the Student Information System including all necessary yearly updates
• Facilitate the Online Enrollment Process including but not limited to set-up, parent portal, pleats, assign fees
• Create new school years, terms, courses, grading windows and report cards for elementary and middle schools
• Collaborates with others on maintaining, updating, and communicating school enrollment figures (e.g. enrollment numbers, number of sections, counts of students), discipline, migrants, and homeless numbers, ELL status, and correcting Ed-Fi errors for the purpose of ensuring records are accurate and providing information to others.

B. Federal, State, and District Reporting

• Responsible in partnership with others for all DPI and federal reports by gathering information monthly and monitoring student software.
• Ability to use, troubleshoot and review student data including DPI Wise for accuracy. 

C. General

• Researches, compiles, monitors, and trains others on data/information storage and use for the purpose of ensuring compliance with federal, state, and District reports.
• Maintain student record confidentiality to the extent possible.
• Maintain complete and accurate records as required by district policy and administrative regulation.
• Train staff and assist with generating reports for District usage. 
• Under the direction of the Directors, assist with facilitating monthly meetings with building administrative assistants.
• When needed, provide clerical support, information and/or direction as may be assigned including answering phones and providing entry into the building.
• Stays abreast of district news through staff bulletins, email messages, etc.
• Follow district and school policies, guidelines, administrative regulations, and the employee handbook.
• Serve as a positive role model for staff and to help instill the belief in and practice of ethical principles and democratic values.
• Perform other duties within the scope of employment and certification as assigned.

KNOWLEDGE, SKILLS & ABILITIES

A. Qualifications

• Associates or Bachelors degree, (or appropriate years of experience)
• Proficient in higher level computer skill set
• Ability to read, comprehend, follow, and give oral and written instructions
• Ability to communicate well, both verbally and in writing, with both internal and external stakeholders
• Ability to work with limited supervision and make accurate, rapid, independent decisions regarding work duties
• Ability to assess a variety of concrete or abstract matters or situations and to make decisions based on that assessment
• Excellent organizational skills
• Strong degree of self-direction and motivation 
• Ability to use tact and diplomacy in dealing with others and work effectively in a team environment
• Ability to maintain records and reports in an organized and orderly manner
• Ability to multitask and meet deadlines
• Ability to work with a high degree of accuracy 
• Knowledge of attendance regulations and student accounting procedures
• Knowledge of District enrollment practices, and procedures  
• Knowledge of data management, policies, and procedures  
• Ability to manage and troubleshoot software
• Ability to apply independent judgment in correcting data errors or omissions  
• Ability to exercise a high degree of confidentiality regarding student information in accordance with privacy laws and District policies

B. Preferred Qualifications

• Knowledge of Skyward system
• Extensive experience using Google Apps and Microsoft Office
• Above average ability to gather, interpret, organize and maintain accurate records
• Associates or Bachelors degree (or previous work experience)
• Ability to communicate in Spanish (preferred but not required)

This job is performed primarily inside with the occasional need to go to meetings outside the building and/or to District schools.  The employee shall remain free of any alcohol or illegal substance in the workplace in compliance with Policy 3122.01 throughout his/her employment in the District.

The Delavan-Darien School District is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the District will provide reasonable accommodations to qualified individuals with disabilities and encourage both prospective and current employees to discuss potential accommodations with the employer.