Advancement Officer/Director of Alumni Relations

High School Advancement Officer/Director of Alumni Relations
Full-Time
City & State: Camp Hill, PA
School: Trinity High School

Job Summary: The Director of Advancement must demonstrate a love for young people and a commitment to Catholic education. Within the context of the school’s mission statement and policies, the Director administers, strategizes, and coordinates the school’s advancement program, which raises restricted and unrestricted gifts to maintain and enhance the current and future stability of the school. They must provide leadership in all fund development efforts; initiate innovative approaches to building the school’s donor constituency; and help to create an environment for philanthropy to flourish. The Director must exhibit broad, creative, and strategic thinking. The Director of Advancement must demonstrate strong interpersonal skills with an exceptional ability to build relationships. This position also includes the Director of Alumni Relations, who keeps records of and maintains relationships with former students.

Reports to: President

Essential Duties and Responsibilities:

• Serve as an ex officio member of the Advancement Board and the Alumni Council, helping to identify potential donors and alumni class representatives
• Plan and supervise alumni and advancement events, including Homecoming, EITC gatherings, and Shamrock Society events
• Help to build and maintain an Alumni Council and a list of class representatives
• Process incoming gifts to ensure all monies are applied correctly in the Blackbaud database
• Update constituent records in the Blackbaud database each time a gift arrives
• Create all acknowledgement letters
• Send out pledge reminders to constituents when appropriate
• Link alumni to their appropriate social media pages
• Search social media daily for alumni news to share
• Create or share alumni-related social media posts daily
• Compile every quarter all alumni news for inclusion in the alumni newsletter
• Add incoming freshmen, transfer students, and their parents to the Blackbaud database
• Review all records of incoming students to identify all Legacy families
• Plan and supervise the Annual Alumni Homecoming Gathering (and other events as needed)
• Compile the list of alumni, faculty, staff, and coaches who passed away in the previous year to share at the All Saints/All Souls Mass
• Invite immediate family members of all deceased alumni to the All Saints/All Souls Day Mass
• Identify all reunion classes and reach out to the class representatives, assisting them with information as needed
• Record any changes to alumni information to the Blackbaud database
• Create or share alumni class announcements on social media
• Gather and record contact information from current graduating class members to the Blackbaud database
• Compile a list of all Legacy Students for the Senior Awards Ceremony
• Run the Blackbaud database through NCOA quarterly to identify those constituents with address changes
• Answer all inquiries promptly in adherence to the school’s communications policies
• Review all credit card deposits to the bank account and create a report to be forwarded monthly to the Business Office to record those transactions to the proper funds
• Post weekly gift batches and create deposit reports to send to the Business Office
• Reconcile all giving by credit card and direct ACH deposit with the monthly bank statement, and send all supporting documentation, campaign, and fund designations to the Business Office
• Prepare a monthly development report and send it to the Business Office
• Prepare a quarterly report for Finance and/or the Board of Directors meeting and send to the Board Secretary
• Review all quarterly FOCUS statements to ensure all deposits are accounted for in the proper FOCUS fund and record interest in the spreadsheet
• Compile the list of Brick engraving details
• Retrieve from our supply and deliver blank bricks to the engraver
• Pick up bricks from the engraver and assist maintenance with brick placement in the walkway, giving attention to any special requests on location
• Compile, assemble, and send out all year-end mailers to include annual United Way and Employer Giving acknowledgements without tax receipts (January)
• Compile, assemble, and send out the Named Scholarship mailer (March/April)
• Meet with the Business Office Manager to compile award amounts (from certain FOCUS accounts) and review savings account balances for Senior Awards managed by Trinity (March/April)
• Coordinate a meeting to discuss all Senior Awards managed by Trinity to include the Business Office Manager, Activities Coordinator, Director of Studies, and Director of Guidance (April)
• Contact representatives of any Senior Awards to discuss the details of the award being made and to invite them to present the award (April)
• Compile a list of potential business constituents to send to the Athletic Development Director for the Community Alliance mailing (June)
• Prepare all constituent listings by campaign for the Annual Report of Giving (July)
• Prepare FOCUS interest report, noting where interest is to be directed based on the donor's wishes, and send it to the Business Office for recording (July/August after June 30 statements arrive)
• Compile a constituent list for the Annual Fund mailing
• Perform other related duties as assigned

• Must have a bachelor's degree or commensurate experience. Communications, finance, marketing, non-profit management, or similar majors are preferred.
• Must have the ability to work well with people and develop relationships.
• Must be willing to respect the Catholic Church and follow our code of conduct.
• Must comply with PA clearance requirements.