Secretary, Elementary

TITLE:  SECRETARY, ELEMENTARY SCHOOL
 
CONTRACT TERMS:  12 month
 
SALARY CLASSIFICATION: Support Staff Salary Schedule – Group C

• $15.78

GENERAL STATEMENT OF RESPONSIBILITIES:
 
To demonstrate a caring and understanding relationship with parents and students; to have a positive working relationship with the principal and staff; to maintain a high level of confidentiality; to assure the smooth and efficient operation of a school office.

ESSENTIAL FUNCTIONS  

• Serves as a liaison for the school with the community;
• Generates correspondence;
• Keeps individual and school calendars, as required;
• Maintains both general and confidential files;
• Directs the processing of mail;
• Manages use of telephone and other communication systems;
• Provides for punctual and efficient routing of messages;
• Maintains schedule for scholastic and extra-curricular use of school facilities;
• Ensures proper use of office and school equipment and reports maintenance needs;
• Purchases and maintains supplies inventory;
• Prepares requisitions, as directed;
• Maintains student enrollment information and related records, and prepares reports;
• Coordinates and manages student record requests and withdrawals and documents changes;
• Prepares staff payroll data for district’s Payroll Department;
• Maintains and documents employee absences, related records and reports;
• Maintains substitute records, completes necessary forms and reports;
• Trains and supervises student aides, as needed;
• Collects, counts accurately, and deposits all moneys on a timely basis with the administration office;
• Oversees student attendance registers;
• Provides daily bus/parent pick-up changes in information to students and teachers;
• Performs other related tasks as assigned. 

QUALIFICATIONS  

A.  REQUIRED EDUCATION, TRAINING & EXPERIENCE

• High school diploma or equivalent;
• One year of related experience;
• Demonstrated proficiency with PC programs;
• Ability to communicate and work well with staff, students and the public.  

B.  PHYSICAL REQUIREMENTS

• None specified  

C.  COMMITMENT & DEPENDABILITY

• Willingness to perform as an integral member of a successful team;
• Dedication to providing the highest level of service;
• Adherence to policies and procedures.

 
PERFORMANCE EXPECTATIONS
 
TIME MANAGEMENT:  Must plan two to twelve weeks in advance;
STRESS MANAGEMENT:  Periodic stress due to intermittent deadlines;
PUBLIC CONTACT:  Interacts primarily with other employees and the general public;
LEVEL OF RESPONSIBILITY:  Must direct activities of a small group of employees or have responsibility  for valuable equipment or highly confidential records.

EVALUATION PROCEDURE:  In accordance with provisions specified in Governing Board policy.
SUPERVISION RECEIVED:  Reports to the Principal
SUPERVISORY RESPONSIBILITY:  None.
PUBLIC NOTIFICATION OF NON-DISCRIMINATION: Sahuarita Unified School District does not discriminate on the basis of race, sex, color, national origin, sexual orientation, age, sex or disability in admission or access to , or treatment or employment in, its educational programs or activities and provides equal access to the Boy Scouts and other designated youth groups.

APPLICATION PROCEDURE:  Apply online.  To view similar jobs and for more information on our District, please go to:  www.susd30.us