Assistant Manager- Purchasing
Salary Range: $52,177-$73,047
 

Qualifications:  

• Minimum Associate's degree or equivalent from accredited two-year college, business or technical school; or two to three years related experience; or equivalent combination of education and experience. Bachelor’s Degree in business administration, accounting, or related field preferred.
• Minimum two years leadership experience in accounting, business management, or related field in a school environment preferred.
• Excellent interpersonal and communication skills.
• Demonstrated proficiency in technology and financial or HR software applications.
• Consistent record of satisfactory work performance.
• Satisfactory criminal and child abuse clearances (Acts 34, 114, and 151).
• Ability to perform essential job duties satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Additional or alternatives to the above qualifications as determined to be appropriate and acceptable

Summary

The Assistant Purchasing Manager will support the Director of Procurement in overseeing the procurement of goods and services for the Allentown School District. This role involves ensuring that all purchasing activities are conducted in compliance with district policies and procedures, as well as state and federal regulations. The Assistant Purchasing Manager will also assist in managing vendor relationships, negotiating contracts, and maintaining accurate records. The assistant purchasing manager will process purchasing requisitions submitted for building supplies and equipment by ASD employees, as well as conduct general functions of the Business Office.  In addition, relieve officials of administrative detail by performing the following duties:
 

Essential Duties and Responsibilities

• Reviews purchase requisitions, verify that sufficient funds are on hand, and process requisitions in the system.
• Review and process purchase orders and review them for accuracy; prepare purchase orders for processing and distributes them as appropriate.
• Processes and finalizes all purchase orders in the Skyward system to ensure the previous fiscal year can be closed.
• Works closely with vendors to resolve order and payment issues, as well as product, catalog, and other issues.
• Supervises clerical staff assisting with purchasing activities.
• Works with schools to verify that received orders are accurate and complete; resolves issues as necessary with the appropriate vendor.
• Assists Grants Department in processing and tracking purchase orders.
• Assist in account analysis for year-end audit
• Work during holidays, if needed, to complete assigned or departmental tasks.
• Performs such other tasks and assumes such other responsibilities as may be assigned or delegated by the supervisor.
• Maintain and update vendor databases, including evaluating vendor performance.
• Ensure compliance with all relevant regulations and guidelines.
• Resolve any issues or discrepancies related to orders and deliveries.
• Collaborate with other departments to forecast purchasing needs and budget requirements.

Note: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 

Supervisory Responsibilities
Assists the Director of Procurement in the supervision of various secretarial staff, including assignment coordination and performance evaluation.  Responsibilities include training employees; planning, assigning, and directing work; addressing complaints and resolving problems as needed.  Carries out supervisory responsibilities in accordance with the district’s policies and applicable laws.


Share in our community! Grow with our students! Join our district today and be a part of our future!
 
The Allentown School District is committed to excellence! The richness of The Allentown School District's diversity is strengthened by its central role in educating our students for America's future through academic excellence and celebrating the culturally responsive, athletic and artistic range of talent in the schools. ASD students originate from 51 countries and speak 26 languages.
 
The Allentown School District offers a comprehensive benefits package to those who qualify.
This may include*
o             Medical Insurance
o             Dental Insurance
o             Vision Reimbursement
o             Tuition Reimbursement
o             Personal and Sick time
o             PSERS Retirement Fund
 
*Eligibility for specific benefits will be outlined in each labor group's specific collective bargaining agreement.