Financial Operations Specialist - Payroll

POSITION TITLE:                          Financial Operations Specialist - Payroll

FTE:                                                 1.0 (52 weeks, 40 hrs/week)

POSITION LOCATION:                   Finance Department - Balas Administration Building

SALARY:                                          AAEA/OP contract – OP 12 month Class Z
                                                         ($38,343.84 – 42,285.92 based on experience)

REPORTING RELATIONSHIP:        Director of Finance, Payroll and Fringe Benefits

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QUALIFICATIONS:
The following is a list of qualifications for the position, any of which may be waived by the Board of Education in exercising its prerogative to determine qualifications.

EDUCATION AND EXPERIENCE:

• High School diploma or equivalent (Bachelor degree preferred); concentration in business, finance, accounting or related field preferred 
• Three years’ payroll experience strongly preferred 
• Public school payroll experience preferred 
• Michigan School Business Officials (MSBO) School Payroll Specialist (SPS) or Business Office Specialist (BOS) certification or commitment and eligibility to attain within two years of hire 
• Experience and intermediate to advanced proficiency in Microsoft Excel and Word
• Experience with New World Systems preferred

 
KNOWLEDGE, SKILLS, AND ABILITIES:

• Organized, dependable, and able to handle confidential information with discretion
• Maintains integrity and ethical approach to job functions 
• Strong analytical and mathematical aptitude 
• Effective writing, negotiation, speaking and communication skills 
• Ability to multitask in a high volume, deadline driven environment

ESSENTIAL DUTIES AND RESPONSIBILITIES:

•  Assists in the timely production of an accurate biweekly payroll for approximately 2,500 employees
•  Balances payroll and withholding accounts
•  Distributes payroll deductions in compliance with local, state, and federal statutes
•  Process cash in lieu of benefits per terms of employment
•  Ensures timely entry of data to automated system
•  Assists with annual audit
•  Prepares information in response to ad hoc requests for payment histories
•  Processes personnel action forms for employee changes and new hire employees
•  Processes various employee forms (taxes, credit union, etc.)
•  Calculates employee deductions
•  Provides customer service
•  Receives and responds to telephone calls
•  Issues travel and conference reimbursements for employees
•  Support the Payroll Department as needed and assist with the Payroll main email account
•  Processes wage levies (garnishments, bankruptcies, etc)
•  Other duties as assigned

Skills and Essential Qualities:

•  Organized, dependable, and able to handle confidential information with discretion
•  Maintains integrity and ethical approach to job functions
•  Strong analytical and mathematical aptitude
•  Effective writing, negotiation, speaking and communication skills
• Ability to multitask in a high volume, deadline driven environment

A successful candidate for this position has demonstrated the ability to:

LANGUAGE SKILLS:
Read and interpret documents such as procedure manuals. 
Write routine reports and correspondence.
Speak effectively before groups of people.
Communicate clearly and concisely, both orally and in writing.
 
MATHEMATICAL SKILLS:
Calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages
Apply concepts of basic algebra

REASONING ABILITY:
Apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Deal with problems involving several concrete variables in standardized situations.
 
OTHER SKILLS and ABILITIES:
Develop effective working relationships with co-workers and staff
Perform duties with awareness of all district requirements and Board of Education policies.
Operate standard office equipment.
Must be punctual, dependable and work with accuracy.
Maintain confidentiality of employee records.
Perform outstanding customer service.
 
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and talk or hear.  The employee is occasionally required to stand, walk, operate a computer and payroll stuffing machine, and reach with hands and arms.  The employee must occasionally lift and/or move up to 10 pounds, such as payroll reports.  Specific vision abilities required by this job include close vision and depth perception.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in this environment is usually quiet.  Positions demands meeting deadlines with severe time constraints.
 
METHOD OF APPLICATION:
All applicants must complete the online application at a2schools.org >> District Links >> Job Postings