Executive Director of Finance

NOTES: 246 day contract, M-F, 8 hours per day 
Salary: Executive Director (Group A) (see salary schedule, page 10)
Benefits include:  healthcare, retirement, annuity matching; paid vacation, holiday, and sick days


TITLE:  Executive Director of Finance
                         
QUALIFICATIONS:

1. Hold a minimum of a bachelor’s degree in accounting, finance, administration, or related field
2. Ability to obtain the requisite Kentucky School Finance Officer certification through the Kentucky Department of Education
3. Has three years of successful professional experience in school/district budget-related functions, including at least two years in a lead or supervisory capacity
4. Has specialized skills and experience in computer applications
5. Has a knowledge of accepted budgetary, accounting, and auditing principles, standards and procedures
6. Has a knowledge of applicable sections of Kentucky Administrative Regulations and other applicable laws  
7. Has the ability to communicate effectively both orally and in writing  
8. Has demonstrated supervisory experience and the ability to relate to and work effectively with staff and community  

REPORTS TO:  Superintendent / Deputy Superintendent
 
JOB GOAL:  To administer the business affairs of the district in such a way as to provide the best possible educational services with the financial resources available
 
PERFORMANCE RESPONSIBILITIES:

1. Develop and maintain policies, procedures, guidelines, and objectives for fiscal operations, which are consistent with the philosophy and mission of the District
2. Communicate to the Superintendent and/or the Board of Education any known violations or abuses of board policies and acts contrary to fiduciary responsibility of employees related to the financial matters of the District  
3. Supervise the management of the financial affairs of the schools and District Office
4.  Assumes responsibility for budget development and long-range financial planning  
5. Establishes and supervises a program of accounting adequate to record in detail all money and credit transactions
6. Supervises all accounting operations  
7. Supervises the collection, safekeeping, and distribution of all funds
8. Manages the District's real estate and insurance programs  
9. Administers a budget control system for the District
10. Acts as advisor to the Superintendent on all questions relating to the business and financial affairs of the District  
11. Arranges for the internal auditing of school accounts
12. Interprets the financial concerns of the District to the community  
13. Assumes responsibility for the receipt and expenditure of School District funds
14. Prepares and analyzes all financial statements  
15. Reconciles all bank accounts maintained by the Board
16. Maintains a continuous internal auditing program for all funds  
17. Prepares reports to the proper staff officials concerning the status of their budgetary accounts to guard against the overspending of any budgeted amount
18. Maintains general, revenue, and appropriations ledgers on an encumbrance basis  
19. Approves all vouchers authorizing the expenditures of moneys
20. Recommends new accounting methods as desirable and necessary  
21. Assumes responsibility for insurance records and insurance accounting
22. Develops budget guidelines, coordinates preparation of the budget, and assists key administrators in review of the budget  
23. Prepares analyses of budget requests and program proposals
24.  Arranges for and supervises preparation, publication, and distribution of budgets as approved by the Superintendent and the Board  
25. Coordinates the presentation of, justification for, and preparation of additional analyses required to understand the budget proposal for action by the Board
26.  Assists in the execution of the enacted budget, including the recommendation of administration controls where required  
27. Takes the lead in developing improvements in the financial management of the school system, including budget methods, format, and presentation
28. Prepares analyses of program costs and methods of financing, including long range projections of requirements  
29. Works with community organizations and citizens in interpreting the financial needs and impact of the school system by providing program and financial data and analyses, through personal appearance, as appropriate
30. Coordinates, processes, and controls transfers of budgeted funds as requested by program directors  
31. Directs all financial accounting
32. Provides accounting services essential to the preparation, administration, supervision, and control of the budget  
33. Obtains the annual budget requirements for all departments and prepares preliminary budget estimates
34. Serves as accountant for regular budget and all federal, state, and private projects approved by the board  
35. Prepares, enters, and records all disbursements of District funds
36. Provides advance warning of potential over expenditure of budgeted funds  
37. Supervises accounts payable processes and procedures, verifies by affidavit every such account or demand, except for salaries, exceeding five dollars
38. Supervises payroll authorization preparations and all related files  
39. Verifies personally all bank accounts monthly
40. Supervises preparation of monthly reports on personnel and non-personnel accounts  
41. Deposits all miscellaneous revenue collected and renders a monthly report to the Board treasurer of the receipts during the preceding month
42. Makes all reports that are the result of the accounting function
43. Prepares financial and other budget reports at regular intervals  
44. Provide technical assistance to individual school bookkeepers
45.  Assist in the employment and be responsible for the training and evaluation of clerical and financial support personnel  
46. Participates in regular cross-departmental administrator meetings
47. Collaborates effectively with all personnel to ensure compliance with local, state, and Federal guidelines  
48. Demonstrate ability to adapt to and appropriately support the Board of Education goals as well existing and future needs of the District
49. Demonstrate leadership skills needed to effectively resolve departmental and interdepartmental issues fostering a positive workplace environment  
50. Perform other duties consistent with the position assigned as may be required by the supervisor

 
TERM OF EMPLOYMENT:

• Salary – Executive Director (Group A) Salary Schedule
• 8 hours per day
• 40 hours per wk.
• 246 days
• 12 months
• Board approved 6-10-04, Revised 9-11-08, 5-14-2015, 3-13-2025, 4-17-2025, 5-8-2025