Description
Job Title: Admin Assistant for District Leadership
Department/Group: Clerical/Secretary, 12 month position
Position Summary/Purpose: We are seeking a highly organized and motivated individual to join our team as an Admin Assistant in the Administration Center. This critical role provides direct administrative support to the district administrators. This individual will play a key role in ensuring the smooth operation of the office, facilitating communication, and managing various administrative tasks with efficiency and accuracy.
Relationship to Student Achievements:
This position supports student achievement by contributing to an organized district office environment, maintaining positive public relations and improving the flow of communications and information for the Superintendent and District Cabinet.
Position Type: Full-Time
Starting Annual Rate: $45,000+ based on qualifications and experience
Benefits:
90% Board Paid Medical Insurance of ANY Available Plan
100% Board Paid Single Dental Insurance
100% Board Paid Life Insurance (annual salary)
Flex Savings Accounts
Vacation, sick, and personal days
Role and Responsibilities / Essential Job Functions:
Provide exceptional administrative support to the district leadership team, including scheduling appointments, managing calendar, and handling confidential information
Serve as the point of contact for the Administrative Center, answering phone calls, greeting visitors, and directing inquiries appropriately
Prepare correspondence, reports, and presentations with accuracy and attention to detail
Maintain organized and efficient filing systems for hard copy and electronic documents
Manage travel arrangements and expense reports for authorized personnel
Monitor and process incoming mail and ensure timely distribution
Assist with special projects and initiatives as assigned
Compare data with source documents, or re-enter data in verification format to detect errors
Operate telephone to answer, screen, or forward calls, providing information, taking messages, or scheduling appointments
Operate office equipment, such as fax machines, copiers, or phone systems
Complete forms in accordance with district procedures
Create, arrange, and organize printed materials
Locate and attach appropriate files to incoming correspondence requiring replies
Compose, type, and distribute meeting notes, routine correspondence, or reports
Conduct searches to find needed information
Perform other duties as assigned and appropriate to the position
Qualifications and Education Requirements:
Minimum of 5 years of experience as a secretary or similar administrative role
Proven ability to prioritize, manage multiple deadlines, & thrive in a fast-paced environment
Excellent communication, interpersonal, and organizational skills
Strong proficiency in Google and office applications
Ability to maintain confidentiality and discretion
Positive and professional demeanor with a commitment to teamwork and collaboration
Preferred Skills:
Reconcile or balance financial records
Experience in the education sector
As a multi-language district, we always prefer staff who are bilingual but it is not required for this position
Working conditions / Environment:
Physical Demands: mobility throughout the school facility, visual acuity close/distance/depth perception, hearing to receive information, verbal to exchange information, sitting for prolonged periods of time, manual dexterity for computer keyboard and telephone use. Physical demands often include bending, twisting, stooping, reaching forward, reaching overhead, lifting up to 25 pounds from the floor, pushing and pulling
Environmental Conditions: indoor climate-controlled school environment, may include extended periods of times outdoors throughout the year
Examples of Equipment/Supplies Used to Perform Tasks: standard office equipment, such as computer, telephone, radio communication devices
FLSA Status: Non-Exempt
An Affirmative Action / Equal Opportunity Employer
Mannheim School District 83 does not knowingly discriminate against employees or applicants on the basis of age, color, disability, gender, national origin, political affiliation, race, religion, sexual orientation, or veteran status.