Administrative Assistant to the Chief Academic Officer

TITLE: Administrative Assistant to the Chief Academic Officer 
Closing Date: Until Filled
Salary: Starting at $41,204; commensurate with experience
Location: School Board Office 

POSITION OVERVIEW:

This position serves as Administrative Assistant in all aspects to the Chief Academic Officer.

MINIMAL QUALIFICATIONS:

High School Diploma (or equivalent).
Strong communication (verbal and written) and interpersonal skills.
Strong computer skills with data entry, records management and word processing proficiency.
Bookkeeping skills
At least three (3) years' experience in general office responsibilities and procedures.
Ability to be self-directed in managing workload and developing solutions to problems is required

DUTIES AND RESPONSIBILITIES:
Exercise judgment and work effectively with all levels within the school system and the public.
Compose type and proofread correspondences, contracts, reports, purchase orders, requisitions and other materials.
Handles confidential mail and other sensitive information.
Handles office financial management that includes purchasing, bill submittal and processing invoices for payment.
Take dictation, type letters and memos.
Direct inquiries to the proper source as necessary.
Prepares registration, make all travel arrangements and complete travel expense vouchers.
Answer telephone, screen calls receive request for information.
Receive, open and distribute mail.
Follow-up on requests made to and from Building Administrators.
Order and maintain supplies as needed.
Prepare payroll reports.
Maintain office files.
Maintain a schedule of appointments and assist in making arrangements for conferences and interviews.
Arrange maintenance and service calls for equipment.
Schedule and arrange staff meetings as required.
Provide other assistance as defined by the Chief Academic Officer. 

Benefits:

This position is eligible for benefits.

Terms of Employment:
National Child Care Background
Fingerprinting
Tuberculosis Testing

Contract Length:  260 Days           

Details: 

All qualified candidates must submit the following by the closing date of this announcement: 
1. Completed online application 
2. Resume that clearly demonstrates the above minimum qualifications. It is important that you include all experiences and education related to the position to which you are applying.
3. Must provide three (3) completed professional reference forms/letters.
4. All documentation/certification necessary (scanned copies accepted) to substantiate minimum qualifications; must be uploaded into application
It is the applicant's responsibility to verify that information entered and uploaded is received and accurate. 

How to Apply:
If you wish to apply for this position, click the Apply Online Button below.
If you are unable to load supporting documentation to the on-line system, please submit your entire package to PCPSAPPLICATIONS@PETERSBURG.K12.VA.US
You must place the position title in the subject box. 

An Equal Opportunity Employer 
The Petersburg School Board is committed to maintaining a working and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation or disability, as defined and required by state and federal laws. 

Petersburg City Public Schools provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please call 804-862-7054. The decision on granting reasonable accommodations will be on a case-by case basis.