Accounts Payable Manager
Posted a month ago
Position Areas
Business Education
Description
Manager - Accounts Payable
Position Summary:
The Accounts Payable Manager reports to the Accounts Payable Director and is responsible for managing the Accounts Payable team's operations and the complete, accurate, and timely payment processing of all approved vendor invoices. This includes identifying and resolving variances between purchase orders, invoices, good receipts, and/or vendor payments. The Accounts Payable Manager is also responsible for properly recording all payments and short term liabilities and ensuring compliance with board policy, federal and state law, and GAAP. The position is also responsible for verifying and monitoring department activities through the preparation and/or review of related trial balance reconciliations, appropriate resolution of variances, and financial reporting.Essential Duties:
- Performs complete, accurate, and timely vendor payment processing and identifies and resolves any variances between purchase orders, invoices, good receipts and vendor payments, maximizing vendor term discounts.
- Manages check stock security, check log, void check, issued check and urgent check activity to ensure proper internal controls.
- Assists with IRS 1099 annual reporting requirements.
- Reviews and updates the department webpage and applicable components of School Finance webpage so they contain complete, accurate, and current procedures and instructions.
- Develops and presents training related to department specific functions to all applicable district personnel.
- Maintains complete and accurate department/desktop manuals are maintained in sufficient detail for training and backup purposes.
- Through self-study or sponsored professional development, keeps informed of business and financial laws, policies, and regulations affecting the business affairs of the District and monitors for adherence and compliance.
- Shares responsibilities of other members of the department/division during peak periods or when there is an overload of duties, or fill in when an individual is away from the work station. Cross trains with co-workers to serve as department back up.
- Functions as liaison between SAP provider, consultants and district staff. Identifies configuration changes which can enhance system functionality. Performs system testing for mandated/requested configuration maintenance and updates.
- Identify and recommend improvements to policies, regulations, and procedures to achieve maximum accuracy, efficiency and internal control.
- Plans and manages staff assignments and workflow, prioritizing tasks to meet deadlines, training and coaching staff, performance management, evaluation, and recognition, and promoting professional development. Work as a liaison between staff and Director.
- Supports the department's activities of the annual financial audit.
- Assist with documentation, maintenance and completion of closing processes (monthly, quarterly or annually) to ensure accurate financial reporting in accordance with GAAP.
- Prepares/reviews balance sheet reconciliations documenting identified variances and resolutions, escalating unforeseen variances as appropriate.
- Prepares or reviews department monthly/quarterly/yearly financial statements and reporting for internal and external use.
- Respond and provide documentation and analytical information as requested by management, external auditors, internal investigation teams or when issues are identified for further review.
- Understands department related policies, regulations, and procedures to achieve maximum accuracy, efficiency and internal control.
- Maintains and develops customer service relationships with both external and internal customers and other departments by responding promptly and courteously to customer needs and expectations. Handles more complex accounting discrepancies and customer service calls.
- Manages resources and technology to maximize efficiencies and savings.
- Utilizes teamwork by working collaboratively with fellow employees and others to achieve identified goals and objectives.
- Maintains confidentiality with all sensitive information.
- Develops interpersonal relations by building productive rapport with employees at all levels within and outside the department. All employees are treated with fairness, dignity and respect.
- Performs other duties as assigned.
Minimum Qualifications (Knowledge, Skills and/or Abilities Required):
- Bachelor’s degree in accounting, finance or business administration with accounting/finance emphasis
- Five (5) years of financial accounting experience, including two (2) years of accounts payable experience
- Excellent verbal and written communication skills and the ability to interact professionally with diverse groups, executives, managers, and subject matter experts.
- Expert excel skills with the ability to create complex spreadsheets with minimal oversight.
- Proven ability to conceptualize, as well as think independently and handle multiple projects through to completion.
- Experience working collaboratively with key players in establishing goals, objectives and action plans to produce expected ends/results desired.
- Strong organizational and interpersonal skills, self-motivated, with the ability to prioritize and delegate as necessary.
- Ability to recognize, analyze, and solve routine accounting problems with minimal supervision.
Preferred Qualifications (Knowledge, Skills and/or Abilities Preferred):
- GAAP and financial internal controls knowledge
- SAP software or other general ledger/accounting/ERP software experience
- Public education or governmental experience
- OCAS (Oklahoma Cost Accounting System) knowledge
- CPA (Certified Public Accountant) or other industry related certification
Physical/Mental Requirements:
- Must have adequate manual dexterity to write legibly and perform required duties on the computer.
- Must have adequate visual acuity to read, interpret and transcribe written material and other required duties.
- Requires normal range of hearing and clear speaking abilities to interact appropriately with others in person and on the telephone.
- Requires some stooping, bending, stretching and occasional lifting not to exceed 25 pounds.
- Sitting for prolonged periods of time.
- May periodically require work outside of normal business hours, including weekends, under sometimes stressful conditions in order to meet business needs and strict deadlines.
Work Environment:
- Office duties will be performed in a well-lighted, climate controlled environment.
Reports To: Accounts Payable Director
FSLA Status: Exempt
Compensation: Schedule 804
Work Days: 242
FTE: 8 hours per day
This job description is not intended to be all inclusive. The employee will also perform other reasonably related business duties as assigned by the supervisor or appropriate administrator. Oklahoma City Public Schools reserves the right to, update, revise or change job duties as the need prevails. This document is for communication only and not intended to imply a written or implied contract of employment. The Board of Education and Superintendent may approve alternatives to the listed qualifications.
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