District Accounts Payable Clerk

12 - Months
Level 5

Qualifications:

• Minimum education of a high school diploma or its equivalent is required, with additional preparation and/or college work related to bookkeeping/accounting.
• Experience as a bookkeeper or secretary preferred.
• General experience in accounts payable preferred.
• Computer skills and/or experience required, particularly in Microsoft Office products.
• Typing and/or keyboarding skills required.
• Ten-key by touch skills required.
• Working knowledge of standard office machines required.
• Communication and interpersonal skills.
• Possession of the knowledge, skills and abilities necessary to perform the essential functions of the position.
• Such alternatives to the above qualifications as the Board of Education may find appropriate or acceptable.

 
Fair Labor Standards Act Status:  Non-Exempt
 
Reports to: 
Director of Business and Benefits
Department Supervisor(s)
 
Job Goal:
Provide skillful and productive operation of the office in order to assure a positive impact on the Independence School District’s educational program and students’ success.
 
Performance Responsibilities for District Office Personnel:

• Performs various office management tasks
• Operates computers, copiers, office machinery and equipment with a high degree of skill
• Maintains files/records, confidential and general correspondence, memos, statistical data, reports, and other office forms as assigned
• Performs duties to achieve high levels of customer service
  1. Answers telephone in a pleasant and respectful manner and routes calls to appropriate personnel
  2. Deals courteously with visitors, parents, students, and staff
  3. Cooperative, flexible and shows good judgement/discretion in interpersonal interactions
  4. Represents self, school and District positively
• Responds in a timely manner to informational requests
• Performs budgeting, requisitioning, and bookkeeping tasks as necessary, following established District policies and procedures
• Demonstrates good safety practices and adheres to all District rules, regulations and policies
• Performs other duties as assigned in order to carry out functions of the office

 
Performance Responsibilities for Accounts Payable Clerk:
The following responsibilities may be included for this position:

• Prepares accurate financial records.
• Reconciles accounts.
• Processes invoices for payment.
• Prints and distributes accounts payable checks.
• Maintains paid vendor files in compliance with retention policies.
• Trains and assists secretaries and other District personnel on accounting software regarding requisition entry, inquiry and other features necessary in processing expenditures.
• Monitors compliance with Board of Education policy and administrative procedures regarding expenditure of funds.
• Performs other responsibilities as necessary to carry out the functions of the office.

 
Terms of Employment:
Accounts Payable Clerks will be employed for ten, eleven, or twelve month positions.  The salary and work year will be established annually by the Board of Education.
 
Evaluation:
Performance of this job will be evaluated by the immediate supervisor, using the Independence School District Performance Based Evaluation – Office Personnel.