Grants Management Coordinator

Position: Grants Management Coordinator
Reports To: Director of Federal Programs
Salary Schedule/Grade: Refer to Administrator Salary Schedule for Coordinator
F.I.S.A. Status: Exempt

SUMMARY
The Grants Management Coordinator supports the Office of Federal Programs by enhancing the capacity, efficiency, and effectiveness of state and federal education grants. This role ensures compliance with grant-funded projects, activities, and programs at the school and district levels. The Grants Management Coordinator is responsible for developing and managing grant budgets, providing technical assistance for school-based programs, and writing and submitting grant applications, proposals and reports within strict deadlines. By ensuring compliance and mitigating financial risks, the Grants Management Coordinator plays a crucial role in supporting Dayton Public Schools’ federal program initiatives.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provide expertise and technical assistance to district and school administrators in implementing and maintaining effective school-based programming.
• Develop and implement supervision models to support building administrators in monitoring and evaluating schoolwide, and support and school-improvement programs.
• Monitor compliance using the ODEW monitoring tool for federal grants, ensuring documentation and evidence are available at the school level.
• Conduct quarterly reviews of federal and state compliance documentation at the school level.
• Collaborate with district and school administrators to support the development and implementation of schoolwide and school improvement plans (Ed Steps One Needs Assessment and One Plan).
• Maintain federal compliance documentation and ensure adherence to all state and federal regulations.
• Communicate and interpret federal laws, guidance, and mandates to district staff.
• Support grant research, development, and writing efforts.
• Provide guidelines and expertise to district administrators on budgeting, expenditure processing, and fiscal management of federal funds, primarily ESSA funds.
• Collaborate with school administrators and budget specialists to maintain accurate inventory records for federally funded programs.
• Perform other duties as assigned by the Director of Federal Programs.

QUALIFICATIONS / REQUIREMENTS

• Ability to pass a criminal background check
• Education: Bachelor’s degree in education, public administration, business management, or a related field is required; a Master’s degree is preferred.
• Experience: 
  • Minimum of three (3) years of experience working with federal grants.
  • Experience working in a K-12 school district setting is required.
  • Five (5) years of teaching experience preferred.
  • Demonstrated leadership experience required.
• Skills & Competencies: 
  • Strong written and verbal communication skills.
  • Excellent organizational and analytical skills.
  • Proficiency in Microsoft Office, Google Suite, and database/spreadsheet applications.

Please note - incomplete applications will nt be considered.