Student Records Specialist I

Student Records Specialist

Purpose of the Position:

Maintain and operate the Student Information Systems (SIS) student records database; process new student registrations; provide technical assistance and support for the district and schools; assist the district and schools with data entry for required state and federal reporting.   

System Strategic Goal I – Student Achievement

1. Assist school personnel with data management of Infinite Campus grade books, mid-term progress reports and report cards, transcripts, and other student records.

2. Maintain current instructional course catalog files, assist administrators, counselors and school data entry personnel with master and student scheduling.
           

System Strategic Goal II – Stakeholder Engagement and Loyalty

1. Provide exemplary customer service to internal and external stakeholders.

2. Respond to requests for assistance from end users.

3. Coordinate with SIS end users to properly support district departments.

4. Establish and maintain effective communication and coordination with district and school personnel and external agencies. 
    

System Strategic Goal III – Efficient and Effective Operational Processes 

1. Process new student registrations accurately and efficiently.

2. Troubleshoot SIS database; research, track and resolve or refer technical problems and discrepancies; provide training and technical support for school-based and district end users.

3. Maintain accounting of SIS end users and determine security access level; monitor security access to multiple databases and report concerns to supervisor. 

4. Maintain and archive district permanent records for students, personnel, business, and others; coordinate routine destruction for nonpermanent records.

5. Assist with state reporting requirements. 

System Strategic Goal IV- Continuous System and School Improvement

     1. Attend job related trainings and workshops.

     2. Other duties, responsibilities, and tasks as assigned.

OTHER EXPECTATIONS:

     1. Adhere to Code of Ethics for Educators in Georgia.

     2. Demonstrate prompt and regular attendance/timeliness.

     3. Complete assignments and requirements on time and in compliance with directions.  

     4. Maintain accurate, complete, and appropriate records and file reports promptly.

     5. Maintain confidentiality of information and records for students and staff.

JOB STANDARDS (Minimum qualifications needed to perform essential):

High School Diploma or GED

Knowledge of or ability to learn use of SIS database

JOB LOCATION (Place(s) where work is performed): 

Centralized Student Registration Center

EQUIPMENT (machines, devices, tools, etc., used in job performance): 

Standard Office Equipment, including Computer, Printer, Telephone, Copier, Fax Machine, and others

CRITICAL SKILLS/EXPERTISE (Needed for this job specifically):

1. Operation and maintenance of Infinite Campus or current Student Information
   Systems database and state reporting portals  

2. Communications skills, typing/keyboarding, human relations skills, bookkeeping, organizational skills, time management, and note taking/information processing skills
    

3. Spanish speaking, preferred       

FLSA:
Non-exempt

05/05/2023