WIHI and WIMA Administrative Assistant

TITLE:            WIHI & WIMA Administrative Assistant 

SUMMARY:

The role of the Administrative Assistant is to manage the front office duties in support of the school community including students, families, counselors, school social worker, teachers, teacher consultants, and administrators.  Priorities include:

• Building positive relationships and communication with students, staff, and families 

• Managing student pick up/sign out process 

• Coordinate attendance records and preparations for count day  

• Bi-weekly attendance, tardy, and academic reports

• Parking passes, lockers, student shadowing visits 

• Admissions questions

• Coordinate principal schedules 

• Supporting the health and emergency team

• Other duties as assigned by the Principal     

PREFERRED QUALIFICATIONS: 

• Associate’s or Bachelor's Degree preferred, but not required

• Ability to develop positive and responsive relationships with students, staff, and families

• Strong organizational and communication skills

• Demonstrated skills in Google Drive, PowerSchool, and other software applications

• Demonstrated ability to multitask in a time-sensitive, fast-paced, dynamic school environment

• Ability to maintain confidentiality is required  

REPORTS TO:      The Principal and Associate Principal 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Answer phone calls, emails, in person inquiries about the school admission, attendance, and other policies and practices 

• Manage front office inquiries and needs of students, staff, and families

• Coordinate attendance and school-wide communication

• Manage communication with students, staff, and parents, including responding to parent/guardian questions

• Manage organization within the main office: scan, fax, file, distribute and mail confidential student documents, including accommodation plans and transcripts.

• Assist students and staff with schedules, PowerSchool letters, manage appointments for the administrative team 

• Develop positive and friendly rapport and communicate effectively with students, staff, parents, district leaders, and community members

• Support the management of attendance records

• Prepare conference rooms and necessary materials for administration interviews and meetings 

• Prepare letters, memoranda, reports, bulletins, handbooks, questionnaires, and other materials as needed by the administration team

• Assist with planning for events including: Student-led conferences, open house, etc.  

• Assist with all emergency drills and serve on the emergency crisis team 

• Any other duties delegated by the Principal

TERMS OF EMPLOYMENT: 

Salary and benefits to be negotiated based on experience and skills. 215 work days, 40 hours per week, 7:30  am - 3:30 pm daily.  

SALARY: $35,000 - $43,000 based on experience

Work days: 215 (School calendar with winter, spring, and summer breaks off) 

CLOSING DATE FOR APPLICATIONS:   April 2025 or until filled 

Position Starting Date: April 2025 

Contact:  Ms. Nhu Do, Principal, Washtenaw International High School and Middle Academy (nhudo@wihi.org).  

Application Procedure: Email resume Ms. Do: nhudo@wihi.org. Complete all sections of the online application on frontline. 

It is the policy and commitment of the Washtenaw Education Consortium not to discriminate based on race, sex, age, color, national origin, religion or handicap in its educational programs, activities, admissions or employment policies in accommodations with the Title IX of the 1972 Educational Amendments executive order 11245 as amended. Section 504 of the Rehabilitation Act of 1973 and all other pertinent State and Federal regulations.

Washtenaw International High School is an IB World School. These are schools that share a common philosophy- a commitment to high quality, challenging, International education that (this school) believes is important for our students. Only schools authorized by the IB organization can offer any of its three academic programmes: the Primary Years Programme (PYP), the Middle Years Programme (MYP) or the Diploma Programme (DP).