Valid Through
06/13/2025
Position Areas
Instructional Support
Description
Pay Grade: 735 (Min $16.60 per hr)
Work Days: 203
PRIMARY PURPOSE:
Maintain current and accurate data related to student registration, enrollment, attendance, scheduling, grades/report cards, withdrawals, transfers and coding. Perform data entry to support campus processes and Public Education Information Management System (PEIMS).
QUALIFICATIONS:
Education/Certification:
- High school diploma or equivalent (required)
Experience:
- Minimum of one year of data entry experience in a public education environment (preferred)
- Strong computer skills are essential
- Strong organizational skills with attention to detail
- Ability to meet established deadlines
- Ability to maintain accurate and auditable records
- Ability to provide strong customer service to all stakeholders
MAJOR RESPONSIBILITIES AND DUTIES:
- Create and maintain physical and computerized enrollment and withdrawal records and student residency information that are contained within the student cumulative folder.
- Create and maintain physical and computerized records such as report card grades, eligibility,attendance, class rosters, grade books, and schedule changes if applicable for existing, new and transfer students.
- Prepare and print reports including demographic, attendance, grades, scheduling and transcript information.
- Assist with the campus master schedule.
- Ensure accurate maintenance of PEIMS data in the student information system
- Review data discrepancy errors and communicate with appropriate campus staff to facilitate corrections and ensure data accuracy
- Perform regular self-audits on PEIMS data for all student related state reportable data
- Provide requested records, special program participation information, and the necessary documentation to other school districts following designated guidelines.
- Maintain designated student information within the student information system
- Maintain records following district records retention policy
- Ensure strict adherence to all laws and regulations outlined in Student Attendance Accounting Handbook
- Effectively communicate the district's policy on absences and tardiness to students and parents.
- Perform other duties as assigned.
Equipment Used:
- Computer, scanner, printer, copier, fax, and telephone
WORKING CONDITIONS:
Mental Demands:
Proficient reading; ability to communicate effectively (verbal and written); maintain emotional control under stress; basic arithmetic skills; competency in essential computer functions; punctuality and ability to meet deadlines
Physical Demands/Environmental Factors:
Work with frequent interruptions; frequent standing, stooping, bending, kneeling, pushing and pulling; prolonged use of computer and repetitive hand motions; occasional lifting up to 50 pounds