Description
Qualifications
High school diploma or equivalent
Prior secretarial experience preferred
Excellent oral and written communication skills
Proficient in computer skills and routine office equipment
Preferred Qualifications
Prior secretarial experience
Bilingual in Spanish or Arabic
Duties and Responsibilities
Organize, coordinate and schedule a variety of office activities to assist the Principal with administrative tasks; prepare and accurately maintain a variety of reports, records and files relating to students, staff, budgets, operations and activities
Must exhibit discretion and complete confidentiality on sensitive school matters
Ability to work independently while also serving as secretary to Principal
Schedule appointments and meetings as requested by Principal
Receive, open, and route mail to appropriate personnel
Maintain records of all building funds and issue checks as required to reimburse accounts; balance and reconcile accounts, verify appropriate and authorized use of designated funds
Request subs as needed on daily basis
Order supplies, distribute appropriately and maintain proper paperwork for business office
Produce and retain records for student attendance, enrollment, personnel and payroll information required from business office
Enter appropriate information in student management system
Process requisitions and distribute office materials and supplies; maintain materials and equipment inventory as assigned
Collect and account for money collected in conjunction with school activities; secure money and process according to established procedures
Orient new and substitute teachers; provide directions, keys and instructional materials
Demonstrate excellent public relation skills while working within a diverse population of students, staff, parents and community members
Exhibit proficiency in meeting schedules and timelines
Physical Requirements
Work is performed while standing, sitting and/or walking
Requires the ability to communicate effectively using speech, vision and hearing
Requires the use of hands for simple grasping and fine manipulations
Requires bending, squatting, crawling, climbing, reaching
Requires the ability to lift, carry, push or pull light weights, up to 30 pounds
The employee should have the physical capabilities to perform the job functions