Description
Job Description
Title: Accounts Receivable/Payable Clerk
Reports To: Business Manager
Employee Type: Full-Time, 12 Months, Hourly, Non-Exempt
Summary
Under the direct supervision of the Business Manager, to administer CCS accounting and bookkeeping activities, ensuring the accuracy of financial records and invoices and the timely processing, submission, and payment of invoices and expenses in accordance with CCS policies and practices as well as applicable laws and regulations.
Job Responsibilities
This list is intended to be illustrative rather than complete and serves to show major duties and responsibilities and does not express or imply that these are the only duties to be performed by the employee in this position. The employee will be required to perform other duties requested by the supervisor and/or school administrator.
Maintains and processes accounts payable system
Maintains and processes all receiving records and reconciles with invoices
Order, receive, distribute, and inventory all CCS supplies, materials, and equipment
Process purchase orders and internal supply requests in a timely fashion
Assists in the month-end closing process, including but not limited to, preparing journal entries
Updates bank spreadsheet, reconciliations, and Quickbooks files
Process and complete bank deposits
Process vendor payments
Promotes good citizenship through actions as a role model
Conducts himself or herself according to professional, ethical principles that reflect favorably upon the individual and the school
Maintains the highest level of confidentiality pertaining to employee records, financial information, and students’ records
Assumes other responsibilities assigned by supervisor and/or school administrator
Abides by the CCS Employee Manual, CCS policies and procedures, and the PA Code of Professional Conduct for Educators
Qualifications
Prefer completion of post-secondary coursework or degree in accounting, bookkeeping, or a related field
Experience and demonstrated competence in a clerical/office staff position, preferable with account payable/receivable experience
Ability to read, analyze, and interpret financial reports and governmental regulations
Ability to write business correspondence, reports, and compile financial data
Ability to define problems, collect data, establish facts, and draw valid conclusions
Excellent verbal and written communication skills
Knowledge of basic computer operations
Required Clearances include Criminal Background Clearance (Act 34), Child Abuse Clearance (Act 151), and FBI Fingerprint Clearance (Act 114), all dated within one year of receipt
Meets criteria for employment in a PA Public School
Work Environment and Physical Demands
The mental and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
Ability to sit and stand for extended periods of time
Ability to bend, stoop, climb stairs, and reach overhead
Ability to occasionally lift and/or move up to 25 pounds
Noise level in the work environment is usually mild to moderate depending on the specific site