2024-2025 SY: Data Entry /Accountability at Mandela

Title:
Data Entry
/Accountability

Work Unit:
Mandela International Magnet
School

Reports To:
Principal

Work Calendar:
12 month

Pay Schedule:
NEA Department Support
12 month

Overtime Status:
N/A

Hours:
40 hours per week

Union Status:
NEA

Licensure:
N/A

Note: All positions with Santa Fe Public Schools require a post-offer/pre-employment
background check. Some positions have additional requirements as established by federal or
state rules and regulations.
 
General Function:
Provide a broad range of reporting and data analysis for District-wide information needs. Under
limited supervision, performs varied and complex reports. Performs a variety of clerical,
secretarial, and other minor administrative functions required for the operation of the Mandela
International Magnet School. Performs other duties as assigned.
 
Education/Training/Experience:
(Basic minimum requirements are subject to change from time to time to meet the needs of the
District.)
Minimum:   High School graduate or equivalent. Five years previous secretarial/administrative
or data experience.
Preferred:   Bilingual: English-Spanish.
 
Knowledge/Skills and Abilities:
Assists the Principal by maintaining all state and federally required data on students. Evaluating
data quality, communicating with appropriate school staff to collect/correct data, and submitting
all required reports in a timely and accurate manner.
 
Essential Job Functions:
Performs all functions in accordance with established policies, procedures, safety and
environmental regulations, facility and computer security policies and procedures. Functions are
subject to change from time to time to meet the needs of the organization. Current essential
responsibilities include but are not limited to the following:
 
1. Responsible for collection, preparation, and accuracy of all data reports for
the Mandela International Magnet School, New Mexico State Department of Education, and
Federal Reporting Guideline.
2. Assist staff with clerical tasks (i.e. photocopy, print, fax, assemble information packets)
3. Perform routine checks and comparisons of reports or records for compliance with
specific program requirements
4. Prepares and completes mailing process of student records or correspondence
5. Assists with organizing of records, maintaining student folders, and
other permanent records assigned and while protecting confidentiality of student records and
information
6. Prepare and process record requests from other schools and colleges for student records
7. Schedules students for testing and assessment appointments
8. Answer telephones and respond to inquiries
9. Assist students/parents with general program information
10. Use School Pathways - Student Information System to add, edit and monitor students
11. Compile Compliance Reports - Cumulative data source to add, edit and monitor all
students
12. Audit and Review (Internal Monitoring)
13. Provides support in enrollment and registration.
14. Support program staff
15. Participate in trainings and meetings (on-site and off-site)
16. Communicates effectively and timely
17. Facilitates successful monitoring and completion of compliance checklists
18. Translation services if applicable
19. Operates Powerschool and Managebac related functions
20. Strictly adheres to timelines
21. Adhere to attendance policies
22. Perform other tasks as assigned
 
Salary Range and Benefits:
$41,286 - $55,064+ Medical, dental, and vision benefits are available to full and part-time
employees that work a minimum of 20 hours per week.
 
Resources Used in Performing Job Include (but are not limited to): 
Standard office equipment and software platforms such as Microsoft Office (Word, Excel,
PowerPoint) and the Google Suite. Telephone, fax, copier, computer, calculator.
 
Physical/Cognitive Requirements: 
Regularly required to stand and move throughout a room and/or facility. Communicates verbally
and electronically. Uses hands to handle or feel objects, tools, or controls and reach with hands
and arms. Frequently required to stoop, kneel, crouch, and/or crawl. Occasionally required to sit,
climb, balance, and drive. May have occasion to perform heavy lifting up to 40 pounds. Specific
vision abilities required include close vision, distance vision, color vision, and the ability to
adjust focus. Must possess and maintain a valid driver’s license and private automobile. Some
evening or weekend work and travel may be required.
 
Environmental Conditions: 
Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT)
and extensive personal computer and phone usage. Some sitting, standing, bending and reaching
may be required. Some occasional travel is required for meetings and conferences.

Personal Accountability:
1. Demonstrates reliability as evidenced by attendance records and punctuality.
2. Properly notifies supervisor and/or designee of absences or tardiness.
3. Begins and completes work within the allotted time.
4. Consistently appears in attire appropriate to the work environment.
5. Demonstrates skill in the use of equipment including its capabilities, limitations and
appropriate/ special application.
6. Protects the district’s resources through appropriate and careful use of supplies and
equipment.
7. Utilizes appropriate body mechanics to aid in the prevention of muscle strain/injury.