Description
MANAGER
BOND
JOB DESCRIPTION
JOB TITLE: Manager - Project Manager Bond FLSA STATUS: Exempt
REPORTS TO: Director of School Operations PAY GRADE: SAT-14
LOCATION: Education Support Services DAYS: 228
JOB ID & DATE: ADM-65 | December 2024
NOTE: This position is funded through a capital improvements bond and is term-limited.
JOB PURPOSE SUMMARY
The purpose of the Project Manager - Bonds, is to perform work in planning and managing capital design and construction, including major renovation projects, from conceptual initiation through construction closeout and occupancy. Responsible for evaluating and overseeing construction projects including new building, additions, remodels, upgrades, and repairs to meet District requirements. This position will manage overall schedules, coordinate between stakeholders, facilitate design submittal reviews, coordinate moving, procurements, interior design, negotiating and evaluating change orders, and meeting overall project scope and requirements within designated budgets. Responsible for managing project closeout, remediation processes, providing regular written project status reports, and assisting the Executive Director in long-term facilities planning and assessments for the District.
REQUIREMENTS
Education Level Details
High School Diploma or equivalent AND
- Minimum of five (5) years of experience in construction project management or facilities management in the Public sector OR
- Bachelor’s degree in architecture, engineering, construction technology, or related field and three (3) years of experience in the public sector
License / Certification Required
Construction Project Management Professional Certification preferred
Work Experience Required
Minimum of three years of experience working in grounds, maintenance, or custodial services.
Minimum 1 year experience managing buildings and facilities including custodial, maintenance and grounds departments
Other Skills and Abilities Required
- Knowledge of principles and practices of construction project management and facilities engineering as related to programming and design in new construction and renovation of existing structures
- Knowledge of infrastructure and building construction methods, standard industry practices and materials.
- Knowledge of applicable local, state, and federal laws, ordinances, regulations, and codes related to the design, construction, and renovation of sites, buildings, and other facilities
- Knowledge of and experience with Computerized Maintenance Management Systems (CMMS) and Building Automation Systems (BAS)
- Proficiency with spreadsheet applications for budgeting and inventory control, as well as with Facilities and Project Scheduling Software
- Knowledge of Green Technologies and Energy Certification programs such as LEED, hazardous material awareness, health and safety regulations and procedures.
- Ability to read and interpret complex architectural and engineering plans and specifications
- Ability to analyze and evaluate complex issues, make sound judgements, propose viable solutions and courses of action
- Ability to work with energy audits, performance contracting, and CAD software
- Ability to prioritize, plan, organize, and execute work effectively, act independently, and exercise initiative in the performance of job duties
- Ability and willingness to take ownership/responsibility for project completion and provide initiative in reaching organizational goals.
- Ability to plan, organize, and schedule activities, meet deadlines, and to report activities and resources needed.
- Ability to communicate effectively both orally and in writing
KEY FUNCTIONS, ESSENTIAL DUTIES AND RESPONSIBILITIES
Major Responsibilities
- Provide onsite construction management, including regular site visits and inspections to track progress and maintain close project oversight.
- Develop appropriate documentation for site visits and meetings.
- Verify the contractor conformance to the project schedule.
- Ensure contractor’s work conforms to design plans and specifications, contractor is meeting safety requirements, and contractor is on schedule to deliver the work.
- Coordinate meetings to engage Architect and Engineer (A&E), contractors, staff, and other stakeholders to determine project programming needs including, but not limited to, scope of work, schedule, Furniture, Fixtures, and Equipment (FF&E), and project feasibility.
- Manage, and recommend change orders and coordinate with Sr. leadership and Construction Management for final review and approval.
- Monitor and manage projects as assigned through all phases (programming through closeout); ensure projects are designed and constructed in accordance with cost estimates, budgets, design specifications, schedules, and other contract requirements.
- Coordinate with staff, contractors, consultants, and regulatory agencies for timely review and approval of plans and drawings, technical reviews, permit applications, surveys, regulatory reviews, and community meetings.
- Conduct regular meetings with contractors, architects, engineers, and other consultants to monitor progress, anticipate obstacles, and resolve project issues.
- Prepare project status reports, schedules, and cost estimates, and maintain project records and documentation.
Organizational Management
- Provide leadership and direction to the Supervisor of Grounds, Supervisor of Custodial Services, and the Supervisor of Maintenance.
Budget and/or Resource Responsibilities
- Develop, review and approve operating policies, procedures, and budgets
- Contribute in collaborative decision making regarding the purchase of resources
SUPERVISORY RESPONSIBILITIES
Supervision of direct reports
PHYSICAL REQUIREMENTS/WORKING CONDITIONS
The physical demands, work environment factors and mental functions described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Physical Demands: While performing the duties of this job, the employee is occasionally required to stand, climb or balance, stoop, kneel, crouch, or crawl.. The employee must regularly lift and/or move up to 40 pounds.
Mental Functions: While performing the duties of this job, the employee is regularly required to communicate, compare, analyze, coordinate, instruct, evaluate, and use interpersonal skills. Occasionally required to compile, copy, compute and negotiate.
Tools and Equipment Used: Standard office equipment including personal computer and peripherals. Posture: Frequent sitting and standing; occasional bending/stooping, pushing, /pulling, and twisting Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 40 pounds)
Location: Work is performed in classrooms, offices, work stations, outdoors, labs, hallways, maintenance rooms and meeting rooms. May work prolonged or irregular hours and must be able to maintain control under stress. The position may require the employee to work some evenings and weekends. The individual must be able to work remotely in the event of a district shut-down or other situation.