Description
WHO WE ARE:
Whitmore Lake Public Schools serves approximately 800 students in preschool-12th grade and their families in Whitmore Lake and the surrounding area. Whitmore Lake Middle and High School is a 7-12 building. We are dedicated to providing exceptional, personalized education to all. At the heart of all we do is our tight-knit Trojan community, including our students, their families, and our staff. We work hard and take pride in making every day a great day to be a Trojan. #TrojanPride
SALARY and FTE:
Full Time (210 days)
Monday-Friday, 7:00 a.m.-3:30 p.m.
$15.00/hr probationary; Non-probationary at $16.00-$21.99 increasing with experience per the collective bargaining agreement.
WHAT WE PROVIDE:
Competitive salary structure
Customized retirement plan options
Excellent compensation package including up to full-family health coverage with long-term disability, medical, dental, vision and life insurance
Health Insurance Opt-Out Cash Bonus
Childcare tuition discount
Professional development, career growth, and promotion opportunities
Small school with a positive school culture built on support and collaboration
WORK LOCATION:
Whitmore Lake High School
7430 Whitmore Lake Rd.
Whitmore Lake MI, 48189
WHAT WE NEED: A professional, energetic, and friendly administrative assistant to welcome students, parents, and community members into Whitmore Lake High School. The ideal candidate will have a willingness to learn, a positive attitude, and the ability to support the administrative team and athletic department with duties as outlined.
IN THIS ROLE:
You will be:
Collaborating with Administration to maintain building security, including but not limited to:
Monitoring students and guests signing in and out of the building
Performing specific duties for all drills (fire, tornado, etc.)
Coordinating with the Director of Finance and Operations by:
Managing POs, purchase card transactions, deposits, and requests for checks
Maintaining student activity accounts (approximately 50) by recording expenditures and monies deposited, accounts, and completing check requests
Verifying budget/activity account reports
Assisting staff in policies and procedures relative to account management
Maintaining accurate and complete attendance records, including but not limited to:
Maintaining and monitoring the accuracy of daily attendance, including teacher attendance records and daily student and visitor sign-in/out
Maintaining the Daily Proof of 75% Required Attendance Record for the State
Preparing and distributing records, reports, and correspondence related to attendance
Preparing State Report bi-annually
Preparing for substitutes and guest teachers, including but not limited to:
Preparing sub folders, plans, copies, and keys
Securing subs for teachers and paraprofessionals if needed
Performing daily activities to keep the main office running smoothly, including but not limited to:
Making and receiving phone calls, taking messages, routing calls and messages to appropriate individuals or programs as needed
Troubleshooting copy machines
Entering events into the school calendar, district calendar, principal's calendar, and the district calendar system
Sorting and distributing all mail
Maintaining storage room, as well as an inventory of supplies for distribution
Assisting in the planning and preparation for special events such as Open House, Parent/Teacher Conferences, Picture Day, Mobile Dentist, etc., including any reports associated with the event
Maintaining payroll records
Supporting the Athletic Department by:
Maintaining a list of teams, dates, and times of games
Monitoring academic eligibility of in-season athletes
Complete other duties as assigned by the Athletic Director
Maintaining required confidentiality and serve with loyalty and integrity to the building administration and Whitmore Lake Public Schools
Operating within the letter and intent of legal mandates, Board of Education policies, and the Superintendent's rules and regulations
Performing other duties as assigned by the building administration
WHAT YOU NEED:
High school diploma or general education degree (GED); plus three to five years in general office work and/or training; or equivalent combination of education and experience.
LANGUAGE SKILLS: Ability to read and interpret documents as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of students. parents or employees.
MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent, and to draw and interpret bar graphs.
REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
OTHER SKILLS AND ABILITIES: Must type 55 wpm. Ability to operate office machines, personal computers, and related software, including but not limited to Microsoft Office (Word, Excel, PowerPoint, etc.) and Google (Drive, Sheets, Docs, Slides, etc.). Ability to develop effective working relationships with students, parents, staff, and the community. Communicate clearly and concisely, both verbally and in writing. Ability to perform duties with awareness of all district requirements and Board of Education policies.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to walk.
The employee is occasionally required to stand and reach with hands and arms.
Specific vision abilities required by this job include close vision and depth perception.
Occasionally the employee will lift up to 20 lbs, such as to lift files and paper,
The noise level in the work environment is usually moderate to loud.
Whitmore Lake Public Schools, 8845 Main Street, Whitmore Lake, MI 48189 does not discriminate against any person on the basis of race, creed, color, sex, sexual orientation, national origin, physical handicap, height, weight, marital status, veteran status, political belief or age in admission, treatment or participation in its programs, services and activities or in employment. For further information about this policy, contact the Superintendent's Office, 8845 Main St., Whitmore Lake, MI 734-449-4461