Receptionist - Professional Support Personnel

GENERAL INFORMATION
TITLE .......................................................... Receptionist
LENGTH OF CONTRACT................................... 10 months
REPORTS TO ................................................. Principal
EVALUATION ................................................. Evaluation Completed by Principal

POSITION SUMMARY:
The job of Receptionist was established for the purpose(s) of providing secretarial support to assigned personnel;
communicating information to staff, the public, and other districts; ensuring compliance with financial, legal and
administrative requirements; and providing information and/or direction as may be requested.

QUALIFICATION - EXPERIENCE - KNOWLEDGE:
? High School diploma is required and an Associate’s Degree is preferred
? Excellent computer abilities with Google Applications and other business related software products
? Experience with Excel and working in student databases (e.g. Infinite Campus, etc.) is preferred

ESSENTIAL FUNCTIONS:
? Maintains a high level of ethical behavior and confidentiality when dealing with student and staff
information for the purpose of ensuring compliance with district, state, and federal regulations
? Responds to a wide variety of inquiries from internal and external parties (e.g. staff, parents, students,
other schools, maintenance, general public, etc.) for the purpose of providing information, facilitating
communication among parties and/or providing direction
? Evaluates situations (e.g. involving other staff members, students, parents, the public, etc.) for the purpose
of taking appropriate action and/or directing to appropriate personnel for resolution
? Prepares and processes a wide variety of documents and materials (e.g. work orders, requisitions, etc.) for
the purpose of disseminating information in compliance with administrative guidelines and/or regulatory
requirements
? Monitors and coordinates a wide variety of assigned projects and/or activities (e.g. proper distribution of
materials to a variety of departments, arrangements for meetings, etc.) for the purpose of achieving goals,
meeting target dates in compliance with established guidelines and regulatory requirements
? Assists with coordination and execution of school community events (e.g. Graduation, New Staff
Orientation, Back to School Night, Open Arms, recognition events, Josten’s liason etc.) to ensure
successful parent/student/community relations
? Processes, sorts, and distributes external mail and interoffice mail
? Supports assigned administrative personnel for the purpose of assisting with their functions and
responsibilities

OTHER FUNCTIONS:
? Participates in training for the purpose of providing or receiving information and updating skills as
changes occur in district software
? Performs other related duties as assigned for the purpose of ensuring the efficient and effective
functioning of the school district
? Participates in all safety drills and supports the emergency response teams in crisis situations
? Performs other related duties as assigned for the purpose of ensuring the efficient and effective
functioning of the school district
? Supports and serves as backup to other Professional Support Personnel (PSP) to provide assistance and
coverage with their functions and responsibilities as needed.

SKILLS REQUIRED:
? Ability to demonstrate regular attendance and punctuality
? Ability to perform several tasks concurrently under varying deadlines and adapt to changing work
priorities
? Ability to maintain a professional demeanor in all situations and must be able to withhold confidential
information
? Ability to exercise tact, good judgment, and initiative in dealing with employees, administrators, and
other outside institutions
? Ability to operate standard office equipment including using pertinent job related software applications
and preparing and maintaining accurate records
? Ability to communicate clearly and concisely, both orally and in writing including clear, polite telephone
communication skills and the use of proper grammar and punctuation to write routine reports and
correspondence
? Ability to work effectively as part of a team and with frequent interruptions
? Ability to set work priorities, and work efficiently under minimum supervision

PHYSICAL REQUIREMENTS:
Employees in this position must have the ability to sit for extended periods of time; enter data into a computer;
operate standard office equipment; use a telephone; see and read a computer screen and printed matter with or
without vision aids, hear and understand speech at normal levels and on the telephone; speak so that others may
understand at normal levels and on the telephone.

WORK ENVIRONMENT:
The usual and customary methods of performing the job’s functions require the following physical demands;
some lifting, carrying, pushing and/or pulling and significant finger dexterity. Generally the job requires 90%
sitting, 5% walking, and 5% standing.
There will be an annual evaluation for this position.
FLSA STATUS: Non-Exempt

Community High School District 117 is an Equal Opportunity Employer. It is the policy and practice of District
117 to decide all matters relating to employment solely on the basis of the applicant’s ability to perform the
essential functions of the position. District 117 ensures equal employment opportunities regardless of race, creed,
sex, color, national origin, religion, age, or handicap. The District has a policy of active recruitment of qualified
minority teachers and non-certificated employees. Any individual needing assistance in making an application for
this position should contact the of ice of the superintendent.