Financial Operations Professional - Accounts Payable

POSITION TITLE:                        Financial Operations Professional - Accounts Payable

FTE:                                              1.0

POSITION LOCATION:                Balas Administration Building

SALARY:                                      Category Z, AAEA/OP Salary Schedule

REPORTING RELATIONSHIP:   Director of Finance, Procurement & Business Services

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QUALIFICATIONS REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactory.  The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The following is a list of qualifications for the position, any one of which may be waived by the Board in exercising its prerogative to determine qualifications.

General Description:
The Finance Operations Professional - Accounts Payable is responsible for providing financial and clerical support to ensure effective, efficient and accurate accounting and accounts payable (AP) operations. We are searching for a skilled finance professional to join our AP team to process, verify and reconcile AP transactions, problem solve issues, and assist with the purchasing card process. The accounts payable professional will facilitate timely and accurate payments, provide excellent customer service to our schools and interdepartmental staff, and maintain good standing with our valued contractors and vendors.

EDUCATION AND EXPERIENCE:

• Preferred, Associate Degree in Business, Finance, Accounting or related field
• Preferred, three years’ experience in public school district bookkeeping functions
• Demonstrated ability to manage workflow with an emphasis on accuracy, customer service and timeliness
• Knowledge of Accounts Payable principles
• Proficiency in Excel and Microsoft Word;
• New World Systems a plus

ESSENTIAL SKILLS

• Organized, dependable, and able to handle confidential information with discretion
• Possess strong analytical and mathematical aptitude
• Attentive to details, accuracy and time management
• Effective writing, speaking and communication skills

ESSENTIAL DUTIES AND RESPONSIBILITIES:
Accounts Payable

• Review, process and pay all invoices in accordance to district policies and procedures
• Investigate and resolve problems associated with payment from purchase order to invoices
• Coordinate, process and disseminate accounts payable checks (process, sort, scan, file, electronically file)
• Process vendor data and maintains accurate, up-to-date files of accounts payable and vendor information
• Process and distribute EFT and ACH payments and reconcile payable accounts
• Facilitate ERP system supplier online portal and provide vendor training as necessary
• Verify, process and reconcile third party payments, such as PCMI, Arbiter and Edustaff.
• Verify and process invoices using purchasing card as payment and reconcile payment in card system
• Reconcile vendor statements; research and correct discrepancies
• Respond to vendor and staff questions regarding invoices, purchase orders, and payments in a timely matter
• Maintain vendor files and assist with 1099 processing
• Prepare reports as requested
• Assists Director of Finance, Procurement & Business services with purchasing, accounting, and audit duties as requested
• Assists Buyer with verifying purchasing card receipts, transactions and submissions; follows up concerns with cardholders
• Assist with opening and sorting mail
• Provide back-up for processing online and cash deposit/receipts entries and bank bags for carrier pick up

Other

• Provide customer service and follow-through
• Maintain electronic and paper files in accordance with record retention statutes
• Participate in cross-training and other professional development activities
• Assist in technology enhancements, streamlining and improving the accounts payable process
• Exercise integrity and confidentiality in financial reporting
• Provide technical and analytical support to administrative and clerical staff relating to invoice issues, accounts, budgets, reports and ERP system one on one training as needed
• Comply with federal, state and local financial requirements
• Perform other duties as assigned

LANGUAGE SKILLS:
Read, write and comprehend basic instructions, short correspondence, and memos.
Effectively present information in one-on-one and small group situations to staff, parents, students and administrators.
Communicate clearly and concisely both orally and in writing.

MATHEMATICAL SKILLS:
Add, subtract, and multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.
    
REASONING ABILITY:
Apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Deal with problems involving a few concrete variables in standardized situations.

OTHER SKILLS and ABILITIES:
Work with parents and children of diverse cultural backgrounds.
Develop effective working relationships with students, staff, and the school community.
Perform duties with awareness of all district requirements and Board of Education policies.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, walk and stand.  The employee Is regularly required to talk or hear.  Specific vision abilities required include close vision, peripheral vision, and the ability to adjust focus.  

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate to loud. The employee is frequently required to interact with public and staff and is directly responsible for the safety, well-being or work output of students.

METHOD OF APPLICATION:
All applicants must complete the online application at a2schools.org, "District Links-->Job Postings".